Project Closeout Report

No matter how big or small, any project can benefit from using Project Management templates. Since a project is basically a piece of planned work that has to be completed over a period of time and intended to achieve a particular aim, working with a structured approach, to optimize use of resources in order to achieve the goals is important. When an organization is working on various projects, and every project is unique, multiple teams can be made to achieve higher levels of consistency in processes and to meet deadlines effectively and efficiently. There are various factors that can make a project successful and these factors should be carefully considered to achieve the desired results. 

How do you write a project closing report?

A project is an economic or business concept, considered a temporary work effort to create or modify a product or a service, with a clear beginning and an end. There can be different types of projects which have to be managed by an individual, group or organization, intended to achieve specific milestones that meet the project objectives, and an individual or a team works actively to execute the plans devised at the start of a project. The term Closeout report, when used in reference to project management, refers to a document that identifies the variances from the baseline plans, in terms of project performance, project cost and schedule and specifies closed and open issues. The Project Closeout Report includes:

• General information, such as: Project Name, Date, Client, Contact details, etc;
• Project/Service acceptance checklist: mention the status including open issues;
• Project Artifacts checklist : mention the status including open issues;
• Project lessons learned;
• Open Issues.

What does a Project Manager do with Project Closeout Report?

In general, a Project Manager (PM) is responsible for planning, organizing, and managing the completion of specific projects while ensuring the deliverables, which are expected to be on time, according to budgeted resources, quality requirements and within scope. Once the project is delivered, the project will be evaluated on these criteria. The PM therefore uses the Closeout Report to highlight the results achieved, including open issues. In addition to this, there are also different project management styles, which project managers can choose based on the requirements of various projects. 

Download this Project Closeout Report template for your reference. For more information about the most important Project Management documentation, check out this Project Management Templates and a Project Planning. They can be used for any kind of project, and provide intuitive ways to manage your project team.