authorization letter template to collect certificate template

Authorization letter template to collect certificate

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Suppose you need to pick up an important certificate from the post office, or from your work, but you are not available to collect it. In this case, you can choose to assign the task for collecting the document or certificate to someone whom you trust, like a family member. However, keep in mind authorities or the organization might not be willing to easily hand over your important certificate to someone else. 

How do I write an Authorization letter if you need someone else to collect a certificate?

Here the letter of authorization that can help you out. Take the following suggestions into consideration when writing an effective Authorization Letter:

  • the intonation of the letter should be formal, as they are financial in nature.
  • mention the person name and ID details of the person that is being authorized and for what exactly (picking up the certificate);
  • the letter should be clear, brief, and accurate;
  • the letter should contain the period of the authorization is valid;
  • the letter must specify the task that has been assigned to the third party.

Consider to include the following when creating a formal Authorization letter for the collection of documents or certificates:

  • Type your address and telephone number, flush left on the top of the page. It is not necessary to include your name or title here, as it will be included in the closing;
  • Type the date, in the format: month, day, and year on one line below your address and telephone number, flush left;
  • Type the recipient's contact information and salutation, Although you might not have the name of the bank official that will assist you in the bank, it's ok to mention the department and the bank branch's contact information. Make sure to include the title, and address on one line, flush left. Type the recipient's personal title and full name in the salutation, one line after the recipient's address, flush left, followed by a colon. Leave one line blank after the salutation. Here is a suggestion: use the recipient's full name unless you usually refer to the individual by a first name;
  • Compose the letter: in the first paragraph of the letter's body, you state the purpose of the letter: authorization for a mortgage loan repayment. In the paragraphs following, you can use examples to support your main argument. Also inform the receiver about the documents that will be provided together with this letter, to support your request. In the final paragraph, you need to summarize the purpose of your letter and suggest a suitable course of action to follow, for example, provide the necessary documents or discuss repayment possibilities. Do not indent the paragraphs. But instead, leave an empty line between each paragraph;
  • Close the letter without indentation, leaving three or four lines for your signature between the closing and your typed name and title.
  • As you know, communicating in a professional manner will get you respect and will bring you new opportunities in life and business.

Therefore, we support you by providing this Mortgage Authorization Letter template and you will see you will save time and increase your effectiveness. Please note this template is provided for guidance only. Letters and other correspondence should be edited and modified to fit your personal situation.

Authorization letter to collect certificate sample:

{{Address Sender}}

{{Name Recipient}}

{{Address Recipient}}

Subject: {{Subject}}

Dear Sir, Madam {{Name}},

I hereby give my written authorization to {{Receiver’s name}}, identified by {{Identification}} to collect the {{certificate type}} certificate that was issued on {{some date}} from your {{Issuer’s name}} and to sign the necessary collection documents.

Yours sincerely,


{{Formal Name}} {{Title}}

These letters are written to deal with legal and financial issues. We provide a professional Authorization letter template to collect a certificate sample that fits your needs! Download it now!

Other Authorization letter samples:

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Tasneem Akhter(8/16/2022)

Very Good letter content

md ibrar(2/25/2022)

nice facility

Mark Bacaron (12/19/2021)

We'll it's good

samuel mamfe(10/18/2021)

Awesome letter

Xyrhy unisa(10/10/2021)

nice kind of help

Roger Holder(11/18/2020) - GBR

Simply great content :)

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