project cancellation letter template

Project cancellation letter

Adequate communication when managing a project is essential in order to make sure the project achieves its goals. Download this Project cancellation letter now

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Business Letters
.docx (0.01 MB)


Not every project you and your team set out to do will come to fruition. There will be times when you find out that the plans will not work out and that that project needs to be cancelled. Letting the person in charge know is never a fun activity, but it needs to be done.

How to write a project cancellation letter?

Adequate communication when managing a project is essential in order to make sure the project achieves its goals. Therefore, it's important to make sure all project members involved are aware of the project status. Unfortunately, it can happen that the project board is canceling the project. When the owner or project board is considering cancellation, proper notification is needed to inform all project members and stakeholders. All those that participate, need to be aware of this sudden change. If you choose to send out a cancellation notification, it's important to emphasize that you appreciate the time and effort it took in participating in the project. Therefore, an apology for any inconveniences that this may have caused, is appropriate. We provide a perfectly drafted Project cancellation letter that fits your needs!

A good project cancellation letter should have all these:

  • The letter must have an apologetic tone when addressing the recipient.
  • The details of the project that is being shut down must be given.
  • A valid reason for the cancellation of the project must be given.
  • The letter should be brief and provide any important details that might be required by the recipient.

Sample construction project cancellation notification:

This letter is to inform you that we have decided to cancel the construction project. The construction of a new stadium. This decision came after a comprehensive and deep study of the financial and logistic state of the project. The money spent so far raised flags and the management has expressed their concerns about the total cost overrunning the allocated budget. Funding will eventually stop and resources will diminish very soon should we continue this way? Additionally, the deadlines will never be met given the fact that we are already six months late over the schedule.

I kindly ask you to proceed with the cancellation process in line with the terms and conditions outlined in the project signed contract.

Do you need a Project cancellation letter? Download this professional Project cancellation letter template now!

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The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


NICOLE LOW(1/4/2022)

thanks for sharing

Opal Frederick(11/26/2020) - USA

Great file, professional and easy to customize

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