Employment Appointment Letter

How to write an Employment Appointment letter? Download this ready-made appointment letter template along with letter samples.

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An employment appointment letter is mainly sent out to probationary candidates/employees. This lets them know that they've successfully completed their probationary period. They are used to confirm that they've received the job and are now considered as assets of an organization. Receiving such a letter is usually good news since it lets them know that they have completed said period.

How to write an Employment Appointment letter?

Here are some tips on how to write your appointment letter:

  • The first thing that you need to do is to confirm the appointment of the person in question. If they have to report on a certain date by visiting the office, then that needs to be mentioned as well.
  • The focus line should tell the receiver immediately what this letter is about.
  • You also need to mention who this letter is coming from, so add your name, title, address, and company name together with the date as to when the letter was written.
  • If there is a trial period, then the receiver needs to know about it. Also mention how long this trial period is and how much their salary will be.
  • Details on applicable tax deductions and bonuses need to be mentioned as well
  • Remind the reader what their responsibilities might be in their new job position.
  • Sign off your letter of appointment formally with full names, signature, association stamp, and stick.

An employee appointment letter is provided to a job candidate after having successfully finished job interviews with management or hiring manager, and it’s considered the first formal confirmation of acceptance of the job offer handed to once he or she has been selected for the position. This is also seen as a confirmation that candidate has been appointed for a particular job title.

Included in this appointment letter are:

  • Personal details candidate (name, etc),
  • company name,
  • designation,
  • duties & responsibilities,
  • date of appointment,
  • commencement of employment,
  • salary,
  • place of posting,
  • working hours,
  • leave/holidays,
  • nature of duties,
  • company property,
  • borrowing/accepting gifts,
  • termination,
  • confidential information,
  • notices,
  • applicability of policy,
  • applicable law
  • acceptance of offer,
  • compensation details (salary structure,
  • signatures,
  • etc

Download this ready-made appointment letter template along with some samples in MS word or Google Docs so your own personalized appointment letter can be easily prepared.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


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