decline recommendation request letter template

Decline Recommendation Request Letter

How to politely decline a request for recommendation? What to write in a decline recommendation request letter? Just download decline recommendation letter.

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Request Letters
.docx (0.01 MB)


A decline recommendation request letter is to politely and diplomatically decline the request without offending the person who asks you, a trick to that is to make the refusal sound like a personal criticism or a professional rejection.

How to politely decline a request for recommendation?

Here are some tips for writing a decline recommendation request letter:
  • First is to keep it short and simple - if you don't know the person you were sending the letter keep it brief and offer a recommendation not to her/him down easy.
  • The second is to make an offer to help in other ways - suggest that you'd like to be assistance in other areas, keeping an eye out for job opportunities.
  • The third is, to be honest - provide a reason you're not jumping in to assist and also give your contact and idea of how his/her behavior is perceived by others.
  • Fourth is to tell a white lie - blaming a busy schedule is the easiest way in addressing if you want to be nice but also clear that a recommendation won't come anytime soon.
  • Fifth and the last is to focus on the positive side - write a recommendation or go into the reference conversation concentrating on the person's positive traits.

Sample guide for decline recommendation request letter:
Below is provided a sample letter. You can download it and use it after making changes as per your requirements and criteria. We are not only providing you tips, but also a sample cover letter that you can use after certain edits. Here is a sample letter for your guidance:

  • Dear Mr.,Mrs. {{Name}}
  • It does not fall within our guidelines and priorities make it difficult to respond favorably to all requests.
  • Not being willing or able to spend the time I regret I cannot write the requested reference, due to the fact that I am busy coming month, preparing for: {{travel/family}}.
  • I simply have no ability to serve as a worthy reference giver, because I lack time to write an adequate reference letter in time.
  • It takes too much effort away from what I’m currently focused on.


  •  Not knowing someone well enough “{{Name}}, I wish I could help, but I really don’t think I know you well enough to provide as strong a reference as you probably need and deserve.
  • I however would encourage you to reach out to someone who knows your work style/product/ethic better.
  • As much as I’d like to help, I think you’ll be better served with someone else.”


  • Not being able to provide a glowing review “{{Name}}, I wish I could help, but I really don’t think I can provide a letter that can reach the level of praise that you are shooting for.
  • “{{Name}}, I wish I could help, but I really don’t think I know you well enough to provide as strong a reference as you probably need and deserve.
  • I wish you good luck in your new chapter and hope to stay in touch.
  • Yours sincerely,

Download this polite rejection to a recommendation request for free from our website. Make some changes to the document available in Microsoft Word format. If you like this letter, please give us a big thumbs up. Your valuable feedback matters a lot to us. Head towards our website for some useful content.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Nickie Reeves(6/20/2022) - AUS


Jackqueline Patton(6/20/2022) - USA

Useful file Bizzlibrary!

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