relieving letter format: employee resignation, retirement, office, manager template

Relieving Letter Format: Employee Resignation, Retirement, Office, Manager

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If you are an employer or a manager looking for a reliable relieving letter format to issue to your retiring or resigning employees, you have come to the right place. At, we understand the importance of providing a formal and comprehensive relieving letter to employees, and we have a ready-to-use template that you can download in PDF format.

What is a Relieving Letter?

A relieving letter is an official document issued by an employer to an employee who is leaving the company due to retirement or resignation. It serves as proof that the employee has completed their tenure or obligations with the organization and has been officially relieved of their duties. A relieving letter is an important document required by employees for various purposes, such as future employment, pension claims, or legal requirements.

Key Components of a Relieving Letter

A well-crafted relieving letter should include the following key components:

  • Date of Issue: The date when the relieving letter is being issued.
  • Employee's Details: The employee's full name, employee ID, department, and designation.
  • Date of Retirement/Resignation: The specific date on which the employee's retirement or resignation becomes effective.
  • Acknowledgment of Resignation/Retirement: A statement acknowledging the employee's resignation or retirement and expressing gratitude for their service.
  • Clearance of Dues: Confirmation that the employee has cleared all outstanding dues, if applicable.
  • Handover of Responsibilities: A statement regarding the employee's responsibility of handing over any pending work or company property.
  • Certificate of Employment: A summary of the employee's tenure with the organization, including duration of employment, positions held, and notable achievements.
  • Company Seal and Signatures: The relieving letter should be signed by the authorized personnel, such as the HR manager or the immediate supervisor, along with the company seal.

Download Your Relieving Letter Template

Save time and effort by downloading our professionally designed relieving letter template in PDF format. It contains all the essential components mentioned above, ensuring that you provide a comprehensive and legally sound relieving letter to your retiring or resigning employees.

Visit now to access a wide range of business document templates, including resignation letters, retirement letters, and more. Download our relieving letter template today and streamline your employee offboarding process!

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Lisandra Costa(8/13/2023) - GBR

Thank you for the Doc!!

Teri Barnett(8/13/2023) - GBR

Great content, good quality..

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