decline request letter template

Decline Request Letter

How to make decline request letter using Google Docs? Just download this rejection letter template for decline request which is ready-made and easy to edit..

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Request Letters
.docx (0.01 MB)


A decline request letter is to politely and diplomatically decline the request without offending the person who asks you, a trick to that is to make the refusal sound like a personal criticism or a professional rejection.

How to write a decline request letter?

Here are some tips for writing a decline request letter:
  • First is to keep it short and simple - if you don't know the person you were sending the letter keep it brief and offer a recommendation not to her/him down easy.
  • The second is to make an offer to help in other ways - suggest that you'd like to be assistance in other areas, keeping an eye out for job opportunities.
  • The third is, to be honest - provide a reason you're not jumping in to assist and also give your contact and idea of how his/her behavior is perceived by others.
  • Fourth is to tell a white lie - blaming a busy schedule is the easiest way in addressing if you want to be nice but also clear that a recommendation won't come anytime soon.
  • Fifth and the last is to focus on the positive side - write a recommendation or go into the reference conversation concentrating on the person's positive traits.

Sample guide for decline request letter:

Below is provided a sample letter. You can download it and use it after making changes as per your requirements and criteria. We are not only providing you tips, but also a sample cover letter that you can use after certain edits. Here is a sample letter for your guidance:

Subject: Declination Letter

To Whom It May Concern, Dear Mr., Mrs.,
Thank you for providing us with information regarding {{Organization name}}. I regret I cannot be optimistic about potential funding opportunities for your project. It does not fall within our guidelines and priorities make it difficult to respond favorably to all requests. We appreciate your interest in {{Foundation name}} and wish you success in meeting your goals. If you have any questions, please feel free to contact me directly. I will be available on phone: {{T+00000000}} and email: {{[email protected]}} in case of any query.
Yours sincerely,

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The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Larita Boyle(7/1/2022) - DEU


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