Resigning by email

You can formalize your resignation by writing a letter of resignation. It serves as proof of leaving the company and an official document. As well as keeping track of your time at the company for payroll purposes, it helps HR departments keep records.

Is it ok to resign by email?

Yes it's ok. But best to have a personal conversation with the manager before you send out the email to confirm what is said. It's also common to provide a formal resignation letter, printed and signed. Here are some tips for writing a resignation email:

1. Notice should be given two weeks in advance.
2. Make sure the subject line of your email is clear.
3. The date you intend to depart should be stated.
4. Keep the details to a minimum.
5. You should express your gratitude.
6. Provide assistance.
7. Make sure you ask questions.
8. Details about your contact should be provided.

The resignation letter template for employees includes sample sentences:

Below is an example resignation letter. After making changes to it according to your requirements, you can download and use it. In addition to tips and a sample resignation letter, we have included some modifications for you to edit. You can refer to the following sample letter for guidance:

Dear Sir/Madam {{Name}},

This letter is to let you know that I am concluding my employment with {{Company Name}} effective {{Date}}. The time I have spent at {{Company Name}} has been beneficial in my career. I hope that my contributions to the company have been positive. My relationship with you has always been professional, warm and rewarding. I have accepted a position that will enhance my career growth and will expose me challenges and opportunities, which I believe, are in my best interest. Should you flatter me with an offer to stay, I could not, under any circumstances, consider it. My decision is irrevocable and final. {{Manager’s name}}, I have the utmost respect for you and wish nothing but the best for you and {{Company Name}}. If I can be of any special assistance during my final {{Notice Period}}, please let me know.

Yours sincerely,

From our website, you can download a free resignation email template here. Make a few changes to the Microsoft Word document. We'd appreciate your thumbs up if you liked this letter. It matters a lot to us to receive your valuable feedback. You can find some useful content on our website.