Semi Block Format Letter Template

When you are looking for formal and more informal business letter formats, you must have come across the 'Fully block format' and 'Modified Block format'. Those are the easiest formats to use and simplest to set up in your word processing program, such as MS Word. However, there is a third type that is sometimes used, for example when you send in a job application, the Semi-Block Letter format.

What is Semi-Block Format?

The least commonly used letter style is the Semi-Block format. It is like the modified block style except that each paragraph is indented instead of left-justified. Semi-block letters are like 'Modified block letters', with the exception the paragraphs are indented. Modified semi-block business letters are considered a little less formal than full block letters. 

Keep in mind that different organizations have different format requirements for their professional communication. While the examples provided contain common elements for the basic business letter (genre expectations), the format of your business letter may need to be flexible to reflect variables like letterheads and templates. Our examples are merely guiding.

If the format matters a lot to the recipient, for example in the Financial or Legal work field, consider consulting a local business writing handbook or do a query on a search engine on the internet, to find more details about the common best practices. if you have any questions or doubt the accuracy of this document for your situation.

Write convincing content

However, the format is very important. The content of a professional letter is even a more critical component of making an impact and of doing a successful business. They introduce your capabilities and expertise and need to do this in a convincing way. Clients or Project owners will often firstly receive your letter or email communication before they decide to set up a meeting. It is essential that your letter reflects your experience and skills as they relate to the question or situation that they (help to) solve. 

What general writing tips to consider for business letters?

1. The first rule of writing is to know your audience, therefore research the company, their situation.
2. Ideally on one-page (3-4 paragraphs), 12 pt. font, 2.54cm (1"- .5”) borders.
3. Focus on the needs of the company instead of your own needs and wants.
4. Your letter needs to contain the right facts, reasons, and examples to support your position.
   
5. Use specific examples and show you are well informed.
6. Do not simply restate your brochure or enclosures – expand on it.
7. Elaborate on the most important requirements of the business or project.
8. Always write in a professional, formal, and passionate manner – no slang or abbreviations.
9. Print your cover letter on the same paper as your resume.
10. Be sure to have someone proofread your cover letter before sending it.
11. Use the same heading as your document, for example, your resume, including your contact information.
12. You may use a similar business letter for multiple projects or for sales purposes, however, you must be sure you modify all the necessary variables and do not leave wrong references. 
13. Address business letters to a specific person rather than a department or a generic title. Be sure to spell the name(s) correctly, and with the right gender of the person.

Download this Semi-Block Letter format guidelines now for your reference, and learn how to write a professional business letter, what other business formats are out there, such as Full Block and Modified Block Format, and how to format them the right way for the right occasion.