reject request letter template

Reject Request Letter

How do you politely reject a reference request via email? Learn polite ways to deny recommendation requests and get this letter and customize it to your needs

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Request Letters
.docx (0.02 MB)


A reject request letter or a denial request letter is a written email or hardcopy letter that you write when want to politely deny a request for funding of a project. When rejecting a request, make sure to explain the reason for the rejection clearly, that's why our sample letter can be a useful and insightful document which you can easily customize according to your needs.

How do you send a rejection for a reference request via email?

The rejection letter need not be long, and your reason for giving a rejection doesn't require to be super-detailed. This simple format is pretty useful and does not require too much editing on the template. Writing tips on making a reject request letter politely:
  1. Say thank you for appreciating the letter;
  2. Deliver the notice politely;
  3. Now say the main reason for the letter;
  4. Then offer hope, that being rejected doesn't mean it's the end of it.

Sample guide for reject request letter template:
Below is provided a sample letter. You can download it and use it after making changes as per your requirements and criteria. We are not only providing you tips, but also a sample cover letter that you can use after certain edits. Here is a sample letter for your guidance:

To Whom It May Concern / Dear Mr.,Mrs.,
Thank you for providing us with information regarding {{Company name}}.
I regret I cannot be optimistic about potential funding opportunities for your project. It does not fall within our guidelines and priorities make it difficult to respond favorably to all requests. We appreciate your interest in {{Foundation name}} and wish you success in meeting your goals. If you have any questions, please feel free to contact me directly. I will be available on phone: {{Phone}} and email: {{Email}} in case of any query.
Yours sincerely,

Download this sample reject request letter template for free from our website. Make some changes to the document available in Microsoft Word format. If you like this letter, please give us a big thumbs up. Your valuable feedback matters a lot to us. Head towards our website for some useful content.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Angla Dean(7/1/2022) - USA

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