employee resignation acceptance letter template

Employee resignation acceptance letter

Is an employee of your resigning? When responding with a Resignation acceptance letter, check out this sample Employee resignation acceptance letter now.

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Is an employee of your resigning? The best thing you could do for them is to accept their resignation and to wish them luck in their further career. However, they have to make sure that you expect a full handover before their last day. Make sure to point out exactly what that entails.

Do you need an Employee resignation acceptance letter?

As a manager, it's important to deal with the resignation request from the employee the right way. Especially it's important not to obstruct the current business, or at least to reduce the impact to a bare minimum. A handover needs to be arranged before the employee will leave the office. Also, it's important to communicate in a professional and formal way, in writing, with the employee. We support you by providing this Resignation acceptance letter from the manager template and you will see that you will save time and increase your effectiveness. 


A letter heading of a resignation acceptance letter consists of the sender's address (employer company name and contact details) and the date. When using block format, the heading goes in the top left-hand corner of the page.


  • We have received your resignation.
  • I read your resignation letter with great sorrow.
  • We have received your resignation letter/email dated on {{date}}.
  • Your resignation has been accepted.


  • We trust you will do a handover of your responsibilities and assigned tasks before you will leave.
  • As per your employment contract, your notice period ends on some date which will be your last working day.
  • We trust that you will maintain your high level of performance up to the last moment and will hand over your duties in a seamless way. 
  • You have been an excellent employee and it was a true privilege to have someone like you on my team.
  • I understand the reasons that led to your decision and support you in whatever you choose to do next.


  • We can only thank you for your time here.
  • Please consider your resignation accepted. Wish you the best!
  • Wish you the best of luck in your next job.


Place a handwritten signature on a hardcopy letter, or use an image of the signature at the bottom of the page, above the name of the manager.

Sample of an Employee resignation acceptance letter:

We have received your resignation letter and your resignation has been accepted.

Your last working day shall be some date as per the employment contract and the labor law.

We expect a comprehensive and full handover of your responsibilities and assigned tasks and we kindly ask you to maintain a clean working track record in terms of punctuality, performance, and professionalism until your employment completes.

Completing your Employee resignation acceptance letter was never simpler! We provide a perfectly drafted Employee resignation acceptance letter that fits your needs! Download this professional Employee resignation acceptance letter template now!

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Dylan Benton - DEU

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Thanks, take care!

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