Bid cancellation

It's not easy to bring bad news. Bad news has to conveyed nonetheless. If you have to withdraw a tender, it's important to be consistent in your message to the bidders. When you have to cancel the tender for a project, for example. You should always be able to cancel a prospecting project for whatever reason. A good way to do this is by sending a tender cancellation letter. Be sure to come up with good reasoning and to let them know that you're open to working with them in the future.

How do you write a professional Bid cancellation notification?

Adequate communication in a tender procedure is essential in order to make sure all participants have an equal chance to win the bid. Unfortunately, it can happen that the project organizer is canceling the bid. When the tender organizer is considering cancellation or re-issuing a new bid for this project in the future, they will often announce that in this notification as well. All bidders who submitted a bid before the date will be notified, once the new bid is determined. It's important to emphasize that you appreciate the time and effort it took in preparing the bid response by all participants. Therefore, an apology for any inconveniences that this may have caused, is appropriate.

Sample bid cancellation letter to the company:

We regret to inform you that the company name has decided to cancel the tender for the project due to a specific reason.

Please consider this letter as an official cancellation notification with tender cancellation procedures to follow. 

We are sorry for this decision and the lost opportunity to do business together.

We look forward to future cooperation in other projects.

Using this tender withdrawal sample guarantees that you will save time, cost, and effort and make you more successful in your work. Download this Tender cancellation letter template now!

Feel free to download this Tender cancellation letter, or simply browse through our website to find other basic or advanced template designs. They are intuitive and available in several kinds of formats, such as PDF, WORD, XLSX.