The Guide for Writing an Introduction Letter for a Job

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The Guide for Writing an Introduction Letter for a Job

Sending a cover letter along with an application for a job has become a norm. The cover letter introduces you to the employers, shows your interest in the open position, and motivates them to read through your CV or resume. Besides the cover letter, there is another kind of letter that is attached to the job application, which is called an introduction letter.

What is an Introduction Letter?

An introduction letter is used to network with people during a job search in the industry that you want to join. Networking is very useful to find the best job easily. It is not necessary to have personal contact with the company to get a good opportunity. We have shared some tips and valuable guidelines that help you do networking by creating an ideal introduction letter. Here you can access sample introduction letters available for downloading that give you a better understanding of how this letter looks like.

Cover Letters vs. Introduction Letters

Apart from working on your resume, it is important to work on your job-based letters as well. The letter is the first thing an employer will read; hence it must be very effective.

There are some key differences between cover letters and introduction letters. The cover letters are usually sent for an open position, while the introduction letters may be sent cold. They both serve the same purpose, i.e. to give your potential employer an idea of who you are and what you can do. The cover letter, on the other hand, shows exactly what is the employer looking for. It’s up to you to decide whether you will use an introduction letter or the cover letter. If you are thinking to try an introduction letter, keep reading this article.

Types of Introduction Letter

  • Introduction letter via an existing connection
    This letter indicates that you already know someone in the company, who may either be another candidate or the person already working in that company.
  • Introduction letter without a connection
    This letter lets you introduce yourself directly to the company. You use this when you are seeking a job in the company.

How to write an Introduction Letter?

Once you decide the type of introduction letter to use, the next step is to write the letter. The letter should be concise and straightforward. Getting started

  1. Introduce yourself
    Write your brief introduction, mentioning how do you know the company i.e. either via connection or job ad or something else. If you have sent your application with any reference, you can mention his or her name but with permission. Mention the position you are interested in and explain briefly why you are the best fit. Make the recipient curious to know about you and read through your resume or CV.
  2. Define the purpose
    Define your purpose, for example, are you seeking a job in this company? Or are you waiting for the interview? Make the purpose of your letter clear to the reader. Include your experiences and qualification in this part. Try your best to show that you are the perfect candidate for this position. Include some information about the company you searched for and relate it to your experiences, qualifications, education, and accomplishments.
  3. The end must be strong
    Write a strong statement in the ending paragraph. Re-assure that you match well with what the employers are looking for as well as with their organizational culture. If you meet all the requirements of the application, mention that too. Also, indicate your intention to follow up if you don’t get a response within a considerable time frame.
  4. Include contact details
    It should be easy for the recipient to contact you. Mention all primary contact details like cell phone number, home phone number, email address, and address.

How to format the Introduction letter?

Since introduction letters are business-oriented, keep the tone of the letters professional. Be straight to the point and keep them concise. Some great tips are:
  • Keep the size of your letter as A4 or letter (8.5” x 11”) whether you are sending a hard copy or a softcopy.
  • Use uniform tone and language throughout the letter.
  • Keep the letter precise and simple.
  • Proofread many times to avoid mistakes.

Elements of an Introduction Letter

Introduction letters are the best substitute for cover letters when you want to do networking during a job search. These letters make it easier for the employer to assess you and your capabilities since they clearly show your background and expertise. A good introduction letter also shows that you have good communication skills.
  1. Research about the company:
    While researching the company, keep the recipient of the letter in mind. Knowing the recipient is a great way to make a good impression. A well-addressed letter sounds friendly and better than a general one. Use proper titles for the recipient’s name.
  2. Attach the resume
    Sending a resume with the letter makes referencing easier and gives the reader a better idea about your suitability for the company. If your qualifications and experiences are found suitable, you have a high chance to be called for an interview.
  3. Use chronological order for work history
    Put the most recent experience at the top. It is suggested to include only those experiences that are relevant to the recipient’s company or the job.
  4. Mention your accomplishments
    Use bullet points for mentioning your accomplishments as it gives a reader a glimpse of your capabilities and success.
  5. Communicate your schedule
    Show your availability as per your schedule so that the employer can prioritize you accordingly. Also, indicate if you are willing to relocate as per the nature and requirements of the job.
  6. Follow up
    Invite the reader to get in touch with any query or for an interview and mention that you will follow up with your application.

When writing an introduction letter, don’t forget to customize it as per the job industry you want to apply for. Follow up after a certain time as employers may sometimes forget to call you for the interview. We wish you all the best in your job search.