The Guide for Writing an Introduction Letter for a Job

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The Guide for Writing an Introduction Letter for a Job
Posted Friday, November 27, 2020 by Jan Steen (Last modified Monday, September 19, 2022)

By default, you should always send a cover letter together with your CV when responding to a job application (if not stated otherwise). A cover letter introduces you to the employers, shows interest in the open position, and motivates them to read through your CV. Besides a cover letter, an introduction letter is another different type of letter included in a job application.

What is an Introduction Letter?

Generally, introduction letters help to connect with people during your job search in the industry you are active (expertise). Networking is very useful to search for the best job easily. It is not mandatory to have personal contact with somebody at the company to have the opportunity (it might help). Through this blog post, you will learn some tips and guidelines to help you create a professional and ideal introduction letter.

Cover Letters vs. Introduction Letters

Apart from working on your resume, it is essential to work on your job-based letters. The letter is the first thing an employer will read; hence it must be very effective.

There are some key differences between cover letters and introduction letters. A cover letter for a job application is usually sent for an open position, while the introduction letters are sent coldly. They both serve the same purpose, to give your potential employer an idea of who you are and what you can do. The cover letter, however, shows what the employer is looking for in a candidate like you. It is up to you to decide whether you will use an introduction letter or a cover letter. If you are thinking of trying an introduction letter, keep reading this article.

Types of Introduction Letter

  • Introduction letter via an existing connection
    This letter indicates that you already know someone in the company who could be another candidate or someone already employed there.
  • Introduction letter without a connection
    This letter lets you introduce yourself directly to the company. You use this when you are seeking a job in the company.

How to write an Introduction Letter?

Once you decide the type of introduction letter to use, the next step is to write the letter. The letter should be concise and straightforward. Let us get started on how to write an introduction letter;

Introduce yourself

Write your brief introduction, mentioning how you know the company, either via connection or job ad or something else. If you have sent your application with any reference, you can mention his name but take permission from the person first. Mention the position you are interested in and explain why you are the best fit in brief. Make the recipient curious to know about you and read through your resume or CV.

Define the purpose

Define your purpose. It means to define whether you are seeking a job in this company. Or are you waiting for the interview? Make the purpose of your letter clear to the reader. Include your experiences and qualifications in this part. Try to show that you are the perfect candidate for this position. Include some information about the companies you searched for and relate it to your experiences, qualifications, education, and accomplishments.

The end must be robust

Write a strong statement in the ending paragraph. Re-assure that you match well with what the employers are looking for and their organizational culture. If you meet all the requirements of the application, mention that too. Also, indicate your intention to follow up if you don’t get a response within a considerable time frame.

Include contact details

It should be easy for the recipient to contact you. Mention all primary contact details like cell phone number, home phone number, email address, and address.

How to format the Introduction letter?

Since introduction letters are business-oriented, keep the tone of the letters professional. Be straight to the point and keep them concise. Some great tips are:
  • Keep the page size A4 or letter (8.5” x 11”) whether you are sending a hard copy or a soft copy.
  • Use a uniform tone and language throughout the letter.
  • Keep the letter simple and precise.
  • Proofread many times to avoid mistakes.

Elements of an Introduction Letter

Introduction letters are the best substitute for cover letters when you want to do networking during a job search. These letters make it easier for the employer to assess you and your capabilities since they clearly show your background and expertise. A good introduction letter shows that you have good communication skills.

Research about the company:

While researching the company, keep the recipient of the letter in mind. Knowing the recipient is a great way to make a good impression. A well-addressed letter sounds friendly and better than a general one. Use proper titles for the recipient’s name.

Attach the resume

Sending a resume with the letter makes referencing easier and gives the reader a better idea about your suitability for the company. If your qualifications and experiences are found suitable, you have a high chance get an interview call.

Use chronological order for work history

Put the most recent experience at the top. You should only include the experiences relevant to the recipient’s company or the job position. Mention your accomplishments Use bullet points for mentioning your achievements as it gives the reader a glimpse of your capabilities and success.

Communicate your schedule

Show your availability according to your schedule so the employer can prioritize you accordingly. Also, indicate if you are willing to relocate as per the nature and requirements of the job.

Follow up

Invite the reader to get in touch with you for any query or for an interview. Also, mention that you will follow up with your application. When writing an introduction letter, do not forget to customize it according to the job industry you want to apply for.Follow up after some as employers sometimes forget to call you for the interview.

To create an introduction letter, you can take help from an example of a job application letter on the internet. We wish you all the best in your job search.