Correcting Employee Violation | Warning Notice for Employers

As an employer, it's your responsibility to maintain a safe and productive work environment for your employees. Occasionally, violations of company policies may occur, and it's up to you to take action. The Employee Warning Notice is a vital tool to help you take corrective measures and protect your business interests.

What is an Employee Warning Notice?

An Employee Warning Notice, also known as a written warning, is a document used by employers to officially inform an employee of a policy violation. The document states the specific issue(s) that need to be corrected and outlines the consequences if the problem persists. The warning notice is designed to help employers address issues in a professional and legally compliant manner and provide a record of the situation in case of future disputes.

When Should an Employee Warning Notice be Used?

An Employee Warning Notice should be used in the following situations:

• Performance Issues: When an employee's performance is not meeting expectations and needs improvement.
• Attendance Issues: When an employee is regularly tardy or absent without a valid reason.
• Policy Violations: When an employee violates company policies, such as harassment, safety, or confidentiality.
• Behavioral Issues: When an employee displays inappropriate or unprofessional behavior in the workplace.

What Should Be Included in an Employee Warning Notice?

An Employee Warning Notice should be written clearly and include the following:

• Name and position of the employee
• Date of the violation
• Details of the policy violation or performance issue
• Action to be taken to correct the problem (for example, training or coaching)
• A timeframe for improvement
• Consequences if the issue persists, including potential termination
• Signature of the employer and employee to acknowledge receipt

Download Your Employee Warning Notice Template

Don't let policy violations or performance issues go unaddressed. Download the Employee Warning Notice template from BizzLibrary.com today. Our easy-to-use and customizable template in DOCX format helps you establish clear communication with your employees while protecting your business interests. Take control of your workplace and ensure a safe and productive work environment. Visit BizzLibrary.com now to access a range of HR documents, including job descriptions, employee contracts, and more.