quotation confirmation mail sample template

Quotation confirmation mail sample

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A quotation letter is such a letter that is usually written to confirm and approve the price of a few products or services. This letter is written either by the seller or maybe by the buyer too. For example, a client or customer may write this letter for either the request of the quote or maybe approval of the quote. Similarly, such letters may be sent asking for the price too. All such letters are considered in the same category of quotation letters. A quotation letter type maybe like sending a letter to some company for a request of quotation to complete some ongoing job.  While writing a quotation letter, this thing must be kept in mind that both parties should agree to the amount which is being mentioned. That is why such letters should be written with deep care so that no party violates the terms and conditions.

How do you confirm a quote in an email?

Writing such a letter is not an easy job. There must be specific guidelines about how you can write a professional letter for quotation approval. Below are mentioned some guidelines which you can follow in case you want to write such a letter:

  1. State the quote number from which company you received the quote.
  2. Write about quote acceptance. 
  3. Mention if there are any terms and conditions. 
  4. Write about further procedure steps 
  5. Pay acknowledgments

Follow these steps to produce the best written professional quotation approval letter.

Sample for quotation approval letter:

Below is written a sample quotation approval letter. You can download it and edit it if you like:

Dear Mr./Mrs {{name}},

This letter is concerning quote number {{quote number}} which I received from you on {{date}}.

After a close and comprehensive study of your quote, the management has given their approval. Enclosed with this letter is the purchase order corresponding to your quotation. Please review our order and do the necessary to proceed with it.

We look forward to doing business with you.

Yours sincerely,

Freely download this sample quotation confirmation approval letter. Use and edit this document after downloading them in Microsoft Word. We wrote this letter for you in the most professional format. If this letter is not according to your situation and needs, then please head on to our website for more such letters.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Ria Rodriguez(1/12/2021) - NZL

Endorsd the website to my professional relations and friends

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