appointment letter template template

Appointment Letter Template

How do you write an appointment letter to an employee? What should be include in an appointment letter? Download this sample appointment letter now for your reference

bizzlibrary template file type image
.docx (0.02 MB)


When you need to prepare an Appointment letter for an employee, it is important to write in a proper manner outlining certain criteria, position, job descriptions, salary and other important details. HR professionals, managers or recruiters, send this document to an employee after hiring for a new position. As such writing a job appointment letter is important. 

How to write a job appointment letter to an employee?

An appointment letter is a separate document that records a new employees terms and conditions. You can send this after an employee has officially accepted the role and negotiated their benefits. You may customize a job appointment letter for your company and the role you are filling. Below are some things you can include in your letter to write an effective appointment letter:
  • Date of accepting the position.
  • Job Title.
  • Salary amount.
  • Job Location.
  • Working hours.
  • Probation period.
  • Leave policy.
  • Any other terms and conditions necessary.

Sample Appointment letter:

Below is provided a sample Appointment letter. You can download and use it after making changes as per your requirements and criteria.

We are pleased to offer you, the position of {{Designation}} with {{Company name}} on the following terms and conditions.

Date of Joining: {{Date of commencement of employment}}

Job Title: {{Designation name}}

Salary: {{Amount}}

Job Location: {{Place of employment and mention if it is subjected to change certain conditions}}

Working Hours: {{Working days and hours to be mentioned precisely}}

Probation Period: {{Mention the duration of probation and confirmation letter to be provided after the completion of probation period}}

Leave Policy: {{Mention the leave policy accurately and since when the employee is eligible to avail its benefits}}

Terms and Conditions 

Please sign the duly copy of the appointment letter signifying your acceptance.

We welcome you to our company and look forward to a fruitful collaboration.

Download this Sample Appointment letter for free from our website. Make some changes in the document available in Microsoft word format. If you like this letter, please give us a big thumbs up. Your valuable feedback matters a lot to us. Head towards our website for more useful content. 

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Dion Herrera(2/3/2022) - DEU

Thanks for providing this template

Last modified

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