Auburn University Email Policy: Information on Employee and Student Email Usage

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Why Have an Employee and Student Email Policy?

In today's digital age, email has become a primary means of communication in educational institutions and workplaces. However, without a well-defined policy in place, there can be various issues and risks. Here are some reasons why having an Employee and Student Email Policy is crucial:

1. Security and Privacy: The policy defines security measures to protect sensitive information, ensuring the confidentiality and integrity of email correspondence. It includes guidelines for password management, encryption, and protecting against phishing and malware attacks.
2. Acceptable Use: The policy establishes acceptable use guidelines for email accounts by employees and students. It outlines what constitutes appropriate and inappropriate use, including restrictions on personal use, prohibited content, and spamming.
3. Professionalism: The policy sets expectations for professional and respectful communication through email. It addresses issues such as tone, language, and proper email etiquette, ensuring that all email communications reflect positively on the university or organization.
4. Storage and Retention: The policy includes provisions for email storage and retention. It outlines the maximum storage capacity, email backup procedures, and the duration for retaining emails in compliance with legal requirements and data protection regulations.
5. Monitoring and Enforcement: The policy specifies the university or organization's right to monitor and review email communications to ensure compliance with the policy. It also outlines the consequences of policy violations, including disciplinary actions if necessary.

Download Your Employee and Student Email Policy Template

Ensure a secure and efficient email system for your university or organization with our professionally drafted Employee and Student Email Policy template. Download it in DOCX format from BizzLibrary.com today and customize it to meet your specific requirements.

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