examples of professional emails: formal and informal email templates template

Examples of Professional Emails: Formal and Informal Email Templates

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Business Letters
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Emails have become an essential part of our daily communication, both in personal and professional settings. As such, knowing how to write a professional email is essential. Whether you're writing to your boss, a client, or a colleague, it's essential to use the appropriate tone and language. At BizzLibrary.com, we can help you with our professional email examples to get your message across effectively.

Formal vs. Informal Emails

The language and structure of an email will depend on the recipient and your relationship with them. A formal email is usually written in a structured format and requires a more respectful tone, while informal emails can be more relaxed and casual. Here are some things to keep in mind when drafting either type of email:

  • Formal Emails: Start with a formal greeting such as "Dear..." followed by the recipient's title and last name. Use formal language, avoid contractions, and be direct and to the point. Sign off with a professional closure, such as "Sincerely" or "Best regards."
  • Informal Emails: Use a more casual greeting such as "Hi" or "Hello." You can use contractions and a more personal tone, still keeping the conversation professional. Sign off with a friendly and informal closing like "Cheers" or "Take care."

Professional Email Example

Here's an example of a professional email that can be used as a guide for formal communication:

Subject: Meeting Request

Dear [Recipient's Title and Last Name],

I hope this email finds you well. I would like to schedule a meeting with you to discuss the latest project updates. I suggest [Date & Time] as the most convenient time for us. Please let me know if this works for you, or suggest an alternative that suits your schedule.

Looking forward to meeting with you soon.


[Your Name]

Get Your Professional Email Example

Are you struggling to write a professional email or simply lack the time to draft one? Don't worry! We've got you covered. At BizzLibrary.com, you can download our professionally written email examples in PDF format. We offer a range of templates, including various types of formal and informal emails, suitable for different situations, such as job applications, project updates, and thank-you notes.

Visit our website today and browse through our extensive collection of business document templates. With BizzLibrary.com, writing professional emails has never been easier!

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Julianna Mitchell(7/8/2023) - GBR

Brilliant file from Bizzlibrary!

Author. Content was provided by:

Harper Williams

Harper is a freelance senior template document and content creator at Bizzlibrary with over 4 years of experience in content creation and developing forms and kits. Harper's previous experience in sales consulting enables him to create value for companies that need help with improving their sales target and optimizing their department. Harper is from Montgomery Alabama and has previously worked at Regions Financial Corporation. He has a major in Communication & Information Sciences (CIS) from the University of Alabama in Tuscaloosa.

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