meeting confirmation email template

Meeting Confirmation Email

How to write a Meeting confirmation response letter? We provide a perfectly drafted Meeting confirmation email that fits your needs!

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Business Letters
.docx (0.01 MB)


Clear communication is necessary in business. Especially when you're attracting new clients and partners. One of the ways to do this is to confirm an upcoming meeting via email. In this way, you can also request them to do the same so that both parties are aware of the right date and time.

How to write a Meeting confirmation response letter?

The way you present yourself is important and always deserves your utmost attention. Communicating in a professional manner will get you respect and will bring you further in life and business. Besides, working with a ready-made template like this will give you more time to focus on the specialized topics that really matter!

When you receive a meeting request, you can consider replying to the following line: I would like to confirm our meeting day and time. I appreciate your acknowledgment of this meeting. Looking forward to meeting you.

Or, you can follow our writing suggestions, on how to send a proper informal or formal appointment confirmation by email. Consider the below-mentioned points for the best and effective response. Follow the guidelines written below:

  1. Mention relevant personal details like your name, address, contact number, and company name.  
  2. Mention the name of your receiver plus their address briefly.
  3. Use appropriate words to pay tribute to them so that your letter will sound more attractive.
  4. The subject line of the letter is the most important line. Choose an appropriate subject so that the receiver will know at first glance what your letter is about, and understand the meeting is confirmed, or need to be postponed.
  5. Clearly indicate the appointment date.
  6. In case if it required to call them on an early date for purposes like contract signing clearly indicate that too.
  7. You should include details like the frequency of traveling and other details such as possible transferring etc.
  8. Put your signature with your full name.
  9. If you keep the above things in your mind while writing your letter, your letter will turn out to be the most attractive one. 
  10. Overall, try to be brief.

Check out and download this sample Meeting confirmation letter now.

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Meredith Robles(3/9/2022) - GBR

I am so thankful for what you provided to me, it's very useful.

Bruce Chan(11/6/2020)

Thanks, easy and useful confirmation message.

Bruce Chan(11/6/2020)

Thanks, easy and useful confirmation message.

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