applicant rejection letter template

Applicant Rejection Letter

How do you write a rejection letter to an applicant via email? Download this rejection letter template now for your reference.

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Sometimes it's part of the job to bring unpleasant news to talented -but not suitable- job candidates. In the end, there is only 1 person who is the best fit for the job. Not all job applications and resumes will receive positive answers, and that's only normal. A well-drafted rejection letter will the be next response you need to send out, and if kindly and positively written, it can soften the blow.

How do you write a rejection letter to an applicant via email?

Sending rejection emails is a great way to identify unsuccessful candidates and all the effort they put into their applications. It also prevents them from waiting while wondering what's going to happen next. Your rejection email can also encourage them to reapply if you wish. Candidate rejection emails are formal letters sent to job applicants notifying them that they are not going to the next stage of the hiring process. If you're wondering whether to send rejection emails, it's important to remember that ignoring rejected candidates can negatively impact your employer brand and ruin your company's candidate experience. Generally, candidates are not very engaged at this stage. They didn't want to be hired right away and didn't take much time to apply. This means rejections at this point are usually not as frustrating as rejections at more advanced stages of recruiting. If you need to send a job rejection letter to a candidate, consider this letter sample instead of starting the letter from scratch. Always make sure to write a courteous positive rejection letter, to ensure the candidate will have a positive impression and remembers your company for its prompt and polite reputation. Additionally, make sure your tone is prompt and thankful for their efforts.

Applicant Rejection Letter

See the following rejection letter to an applicant below:

Dear Sir/Madam {{Name}},

Thank you for applying for the {{Position}} position with {{Company}} Now. We appreciate your interest in our organization and your commitment to sensible {{Company}} policy reform.

We received more than {{Number}} applications for the position, and the hiring process has been a very competitive one. Although we were impressed with your qualifications, we have decided not to move your application forward. However, we greatly appreciate your interest in working with us and wish you the best of luck with your job search.

Yours sincerely,


{{Formal Name}} {{Title}}

Our rejection letter template is written and screened by professionals. If you need a quality letter, that is ready-made and can be easily customized with your company's name and letterhead and according to your situation, this sample letter will be a time saver. Download this sample rejection letter to applicant now for your reference.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Otilia Delgado(12/2/2022) - AUS

Very Excellent letter, I will check your documents more often

Malvina Strickland(8/15/2022) - DEU


Robin Cunningham(8/15/2022) - DEU


Author. Content was provided by:

Camila Jones

Camila is a Creative Writing graduate from the University of Alaska Fairbanks who has made her mark in the marketing world as a former Marketing Manager at GCI Liberty. Her career has been a dynamic blend of creative storytelling and strategic marketing, where she excelled in developing impactful campaigns. She is a dedicated volunteer at Alaskan Parks, where she finds inspiration in preserving our state's natural beauty.

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