Sample Project Termination Letter

[Your Name]

[Your Title]

[Company Name]

[Company Address]

[City, State, ZIP]

[Email Address]

[Phone Number]

[Date]

[Recipient's Name]

[Recipient's Title]

[Recipient's Company Name]

[Recipient's Company Address]

[City, State, ZIP]

Subject: Termination of [Project Name]

Dear [Recipient's Name],

I am writing to formally notify you of the termination of the [Project Name] between [Your Company Name] and [Recipient's Company Name]. The decision to terminate the project has been reached after careful consideration and evaluation of the project's progress and its alignment with our business objectives.

Effective [End Date], all activities related to the [Project Name] will cease. Our decision to terminate the project is based on the following reasons:

• Inadequate progress: Despite initial expectations and efforts, the project has not achieved the desired milestones and progress within the specified timeline.
• Scope deviation: The project has veered significantly from the agreed-upon scope, making it impractical to continue pursuing the original objectives.
• Lack of resources: The necessary resources, including financial, technical, and human resources, are no longer available or feasible to allocate towards the project.
• Business strategy shift: Our company's strategic goals and priorities have evolved, requiring a reallocation of resources to more closely align with our new direction.

We appreciate the effort and dedication that you and your team have put into the project thus far. However, after a thorough evaluation, we believe that terminating the project is the most appropriate course of action at this time.

Please consider this letter as the formal notice of termination of our agreement regarding the [Project Name]. We request that you promptly return any project-related materials, documents, or information in your possession to ensure a smooth transition.

If required, we are open to further discussions on concluding any outstanding matters related to the project termination. We believe in maintaining professional relationships and are committed to resolving any remaining obligations amicably.

Thank you for your understanding and cooperation throughout the project. We sincerely regret any inconvenience caused. If you have any questions or require additional information, please do not hesitate to contact me directly.

Yours sincerely,

[Your Name]

[Your Title]

[Company Name]

Download: Sample Project Termination Letter.docx