candidates not joining after accepting offer letter template

Candidates not joining after accepting offer letter

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Apology Letters
.docx (0.02 MB)

Free to download this Apology Letter that you can send to an employer that sends you a job offer after you already verbally accepted the offer. From the free examples included you can also learn how to apologize towards your potential future boss or manager and learn how to write a rejection letter for not accepting the job offer. 

How do I write an apology letter when not accepting the job offer?

If you are a candidate for a job, but you decide to let it pass, or for any other reason decide not joining after accepting the offer letter, consider the following steps and details before you send out the letter to your employer:

  1. Take some time to compose yourself before you apologize.
  2. Write an apology letter.
  3. Explain the nature of the issue, why you cannot accept the job after going successful through the interviews;
  4. Explain why the event happened but do not point fingers at anyone else but yourself.
  5. For a one-to-one apology, choose a private place, without people witnessing the meeting.
  6. Accept responsibility for your behavior.
  7. Express regret for what happened and for your behavior.
  8. Make a promise to change your behavior and explain what you will do.
  9. Ask for forgiveness.
  10. End on a positive note.

Sample of an Apology Letter to Employer for not accepting an offer :


  • Dear Sir, Miss[Name],


  • I would like to thank you for considering me for a position within your company.
  • Thank you a lot for offering me an opportunity to work at {{Company}}.
  • Thank you a lot for giving me the new role of {{Job position}} position within your company.


  • I am sorry to inform you that I will not be able to join your company at this time.
  • I welcome a future opportunity to join your team when the circumstances are more suitable.
  • Thank you a lot for granting me the Sales Manager position with Brooklyn Associates.
  • After carefully considering the salary package highlighted in your salary offer, I must unfortunately decline.
  • The compensation package does not meet my current situation’s financial requirements.
  • Unfortunately, I will not be taking the role since it doesn’t fit the current path I am taking to accomplish my professional goals.
  • I sincerely appreciate the job offer and your incredible interest in employing me.
  • Regrettably, I have already accepted a position with another organization which is a perfect match for my current career goals.


  • It was great meeting you and also learning about your organization, and I wish you and your company continued success.
  • Again, I wish to express my heartfelt gratitude for the employment opportunity, and I wish you the best as you find a suitable candidate to fill the position.
  • Moreover, I appreciate your consideration and the job offer. I am grateful for such a wonderful interviewing experience with your company.
  • Please keep me posted on upcoming vacancies that are in line with my expertise.
  • Thank you for your time and interest.
  • Again, thank you a lot for your consideration.


  • Yours sincerely,
  • Signature
  • [Your name]

This content is also suitable for candidates that are not joining after accepting an offer letter. Download this Apology letter for not joining the company in MS Word for free.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Marlin Cain(11/30/2020) - NZL

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