interview follow up email template

Interview follow up email

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The purpose of a follow-up letter is to know about your status after you are done with an interview. There are some types of follow up letter which is written based on the need for a letter. Some of them are written immediately after you have been interviewed to know your status. Another one is written if you do not hear back after the interview. There are certain ways to make your letter attractive and warm to the reader.

How write a follow-up email after a phone interview?

While writing a follow-up letter, choose precise, clear, and easily understandable words so that your interviewer will get easily what you want to convey. Proofread the letter and make ensure your letter is error-free. Below are mentioned some necessary tips to write an impressive follow-up letter:

  1. Subject: You should choose a clear and concise subject that conveys the theme of your letter. The subject should also express a sense of appreciation to the interviewer.
  2. Start with a thank you: Writing your first paragraph with a thank you will show your humbleness and gratitude towards the recipient.
  3. Introduction: Write the introductory lines. These lines should contain a brief overview of the interview. Try to write down the positive aspects of the interview between you and your recipient.
  4. Letter body: Talk about your interests and career goals in the second paragraph of your letter. Try to be as brief and specifics as possible because most interviewers do not find time to read your lengthy letters.
  5. Sum up: In the final paragraph try to sum up all the details that you have mentioned above.  Tell the interviewer about what sets you apart from other candidates or what sets you stand top among all other candidates. Tell the interviewer in the last sentence that you want to hear from him as soon as possible.
  6. Signature: End you're follow-up letter with a handwritten signature followed by your full name. 

Samples of follow up Letter:

Below are provided some samples of different follow-up letters. You may download any of these and use them after some changes as per your requirements and criteria.


This part includes the address, line by line, with the proper dates.


Here are mentioned some introductory lines.  These lines include the purpose of your letter. You can choose any of these sample lines for your ease.

  • Thank you for the opportunity to visit your company and discuss the {{Name of position}} with you. 
  • I enclose my CV as a follow-up to our conversation yesterday regarding the {{Position Name}} position currently available at {{company name}}.
  • I appreciate very much the time and your interest in me.
  • Thank you very much for your time earlier today. I was delighted to meet you and discuss matters of mutual interest to both of us.

Body/main text:

Body text is the most important feature of any letter’s content. This part serves to be the deciding part in a job letter for whether you are getting a job after an interview or not. Below are mentioned some attractive body letters for follow up Letters:

  • I enjoyed meeting you and was deeply impressed with your outline of the position.
  • I believe that I possess the capabilities to successfully excel in this role and exceed your expectations. 
  • I am excited about the opportunity to work with your company.
  • As I already explained, I am very interested in this position and I am confident that I can excel and deliver excellent results in the capacity of this role.
  • In terms of salary, I realize flexibility is essential and I am therefore open to discussing your organization’s compensation package for an individual with my distinctive talents.
  • To make sure that we are both on the same page, I have prepared a summary of the topics that we have discussed, which may also act as a point of reference in the future. 1) {{Topic or idea 1}}, 2) {{Topic or idea 2}} 3) {{Etc.…}}
  • Please feel free to amend this list as you see fit.
  • I would greatly appreciate an acknowledgment upon receiving this email and I look forward to your thoughts as well.

Complimentary close:

Always write acknowledgments to the recipient for the interview as well as compliment them for taking some time out and giving you this opportunity.

  • I am very interested in the position and really do hope we will get the chance to work together.
  • I highly welcome another appointment again soon to explore more ways by which we can join forces. Please call me if you have any questions.


You can print out your signatures directly in the letter document, after scanning them in the job application letter or you may write your signatures promptly to the document after printing. it.

We wrote these letters for you in the best possible format. Freely download these sample letters. Use and edit these documents after downloading it in Microsoft Word format. If these letters are not according to your situation and needs, then please head on to our website for more such letters.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


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