letter of employment template template

Letter of employment template

How do I write a formal letter of employment? When looking for a Letter of employment you can always download and use this one.

bizzlibrary template file type image
Business Letters
.docx (0.02 MB)


A letter of employment offer is meant to extend an offer of employment to the person who the recruiter has selected for a specific position in their company. This letter is typically delivered to the employee after they’ve accepted either an initial email offer or a verbal offer. The deal is official once the letter is signed and returned.

How do I write a formal letter of employment?

Here are some tips on how to write a good Letter of employment:

1. Be enthusiastic when you open and close the letter: When you write a letter of an employment offer, you want to convey to the prospective employee how pleased you are that they plan to accept the job. Even though the letter should have a professional tone, don’t be afraid to convey a little enthusiasm. Overall, keep the tone direct and business-like, but open with a sentence that expresses how pleased you are to extend the offer, and close with a sentence that expresses hope for a signature on the dotted line to make the deal official.

2. Get into the specifics: There’s a lot of ground to cover when you write a letter of the employment offer. All key job specifics must be laid out, so both the employee and the company are in sync on expectations once the tenure begins. There are the basics to include—job title, company name, and start date. But then there are other items that need covering that typically have additional specifics included.

3. Specify important employment conditions: Job offers can sometimes be contingent on specific conditions, such as the completion and return of a Form I-9. Or your company might require a non-disclosure agreement signed to be signed and returned before the new hire’s start date. When you write a letter of employment offer to send off, be sure to include all documents that need to be signed prior to the first day, and note due dates and how the new hire should return these to you. Also, attach any corresponding literature.

Letter of employment template:

I am writing you concerning the employment status of {{Name}}. He/She has been employed with us Full time/part-time for a time employed as {{Position}}. Currently, he/she makes $ per. He/She currently works 8 hours per day. Should you have any questions, feel free to contact the undersigned.

After downloading this sample template and filling in the blanks, you can easily customize the style, typography, details, and appearance of your Letter of employment. If this isn't the right template that you are looking for, then certainly take a look at the other letters that Bizzlibrary.com has to offer. We have many letters ranging from cover letters to business letters and thank you notes.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Angelina Phillips(8/5/2022)

It was simple and easy to acquire, thank you for your diligence. It's appreciated.

fred chege(5/13/2022)

a good template

John Agbenyi(2/7/2022)

fast and easy to use

Ivonne Tan(1/7/2022)

Great website for reference

Dane Lin(7/5/2021) - NZL

I can tell you this document will help you a lot

Last modified

Our Latest Blog

Related Templates

Need help?

We are standing by to assist you. Please keep in mind we are not licensed attorneys and cannot address any legal related questions.