Business Letter Free Template

How to write a business letter? What are the 3 formats of a business letter? Download format business letter format right now for your help and ease.

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FORMAT:
template file type image
CATEGORY:
Business Letters
DEPARTMENT:
GM
LANGUAGE:
English
TYPE & SIZE:
.docx (0.41 MB)

Overview

A business letter is a letter written from one company to another company or such organizations and their customers, clients, or other external parties. The overall style of letter depends on the relationship between the parties concerned. This letter contains the legal communications necessary for the business organizations to communicate. It can also be used for communication between two different departments of the same business. 

How to write a business letter?

Writing business letters are very important. In businesses letters are very crucial for collaboration. A lot of professionals overlook this importance when writing letters as they think letters are outdated. As a result, most people don’t actually know how to write one. Here are mentioned some guidelines to write a business letter. Here is also attached a sample business letter for your help and ease. If you are new in business dealings and facing difficulty to draft a business letter, then these guidelines are written especially for you. 

  • Write the date and your recipient's name, company, and address.
  • Choose a professional greeting, like “Dear,”.
  • Craft a compelling introduction which states the purpose of the letter.
  • State your intent in the letter’s middle section.
  • Conclude the letter with a strong call-to-action.
  • Choose a professional closing, like “Sincerely,”.
  • Physically sign the letter with your signature and title.
  • Type your name, address, phone number, and email address.

There the three main styles of business letters: block, modified block, and semi-block styles. Each is written in much the same way with just slight differences in the layout.

Block Format- The most common layout of a business letter is known as block format. Using this format, the entire letter is left justified and single spaced except for a double space between paragraphs. When writing block letters no lines are indented.

Modified Block Format- Another commonly used letter format is known as the modified block format, in which the body of the letter and the sender's and recipient's addresses are left justified and single-spaced. However, the difference with a Block format, is that in Modified Block format, the date and closing, have a tab to the center point of the letter, and that is where you begin to type. It is more suitable to use this format on less formal occasions.

Semi-Block Format- The last and less commonly used letter style is the Semi-Block format. It is like the modified block style except that each paragraph is indented instead of left-justified. Semi-block letters are like 'Modified block letters', with the exception the paragraphs are indented. Modified semi-block business letters are considered a little less formal than full block letters. 

Here is attached a Business Letter format sample which you can use after a little change.

Business Letter Template:

Dear Mr./Mrs {{name}},

I am writing you concerning a recent purchase of promotional items. Approximately two weeks ago, on {{date}}, I ordered a total of {{total}} promotional items for {{company}}. via the Promotional item's webpage. 

I received an email notification within three hours confirming the receipt of payment via credit card and the prompt shipment of promotional items. Your website indicated shipments should reach their destination within {{number of days}} business days of being sent, but I am eagerly awaiting to receive the promotional items. 

Do you have any information on what may have happened with the shipment or where the shipment is located? I have worked with the name of the company before and have confidence in your product lines and excellent customer service. The shipment of promotional items must arrive soon, and I hoped you might be able to provide me with an idea of when I can receive them in our office. 

Thank you in advance for the assistance you may provide regarding the purchase.

Download this Business Letter format sample right now from our website for free. This letter is ready for use after a few changes. If you liked this letter, then do not forget to leave us a good review. Head towards our website for some more useful content.



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Reviews

Franny Dawson

Great letter

Adrianne Huber - USA

Many many thanks.


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