decline job offer letter template

Decline job offer letter

How to decline a job offer gracefully after receiving the Job offer? This Decline Job Offer is easy to customize and intelligently structured.

bizzlibrary template file type image
Interview Letters
.docx (0.02 MB)


If you want to decline a job offer, for example, because the current employer gave you a better offer, the new job requires you more traveling or long commute, than you can accept, or due to salary, make sure that you are honest but also diplomatic. It's possible that you have had several job interviews and a few companies, and you received 2 or more job offers. 

How to decline a job offer gracefully after receiving the Job offer?

If you've received another, more generous offer, avoid mentioning the details of the job that you are accepting. Instead, focus on what you liked about the position you're turning down and end on a positive note. This sample letter can help you to write the perfect one for your situation. Your Letter Declining an Offer Should: 

  • a follow-up to a phone call declination;
  • include a statement of appreciation for the offer;
  • provide a good reason for declining the offer;
  • consider leaving the opportunity open for future contact open.

This Decline Job Offer is easy to customize and intelligently structured. Pay close attention to its content, to make sure that it fits your own needs. When you write the letter, consider keeping the door open for future possibilities. Maybe the other job you accept is not the right fit.

Sample content for a job decline letter:

Dear Sir, Madam,

Thank you for offering me the position of {{position title}} at {{employer name}}.

As I mentioned over the telephone, I regret that I have to decline the offer. I have been consistently impressed with {{employer name}} commitment to its customers and employees. 

However, I have had another offer with an organization closer to my hometown in {{Location}}. After much thought, I have decided to accept that offer. Again, thank you again for your offer, and I wish you the best in your future endeavors.

Thanks again for considering my abilities to work with you.

Yours sincerely,

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The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Janice Johnson(11/5/2020)

Perfect way to gracefully decline, thanks!

Eric Walls(11/4/2020) - GBR

Thank you sir/madam!

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