When you want to know whether someone will be attending a meeting, you could always contact them to ask them. But another way to do this is by sending them a meeting confirmation letter. In this way, you can confirm your own presence and ask them whether they're attending the meeting as well.
How do you write a confirmation email for a meeting?
When you confirm a meeting over the phone, or via email, make sure to be brief and to acknowledge that you will attend the meeting. Remember that when you are confirming, this does not necessarily mean that you need to share a lot of information. If you are verifying something formal like somebody's position in a company, sign the letter to reflect this. The way you present yourself is important and always deserves your utmost attention. So when confirming by email, be clear and accurate about what you obtain to confirm. Reply with the date(s), time(s), place(s), people or groups that you bring and their names and official titles (if it's a formal meeting).
Communicating in a professional manner will get you respect and will bring you further in life and business. We support you by providing this Meeting confirmation letter template and you will see that you will save time and increase your effectiveness. You can consider using the following line:
I would like to confirm our meeting that was scheduled for the date. We shall meet at the location as decided before. Looking forward to meeting you there.
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Lovetta Torres - NZL
Thank you for this template,