Data Subject Access Request Form

According to the EU GDPR, you are required to identify and minimize the data protection risks of your organization. The documentation of processing activities is a legal requirement under the EU GDPR, which also probably your organization needs to comply with. It's therefore highly important that you document your data processing activities and that you also support good data governance, and help you to demonstrate your compliance with other aspects of the GDPR. This Data Protection Impact Assessment (DPIA) Log registers those steps and lists all of the documentation, policies, and procedures you have. This way, if you keep track of those steps taken, it helps you to become GDPR compliant. This DSAR template is an example of how you can record your DPIA process and outcome.  

What is a Data Subject Access Request Form?

The EU General Data Protection Regulation came into place in 2018. The regulation, which replaces the 1995 Data Protection Directive, makes changes to the way data is handled and processed in the EU. It is a legal framework that sets the exact guidelines for the collection and processing of personal information from any individuals who live in the EU. This means EU citizens can send a Data Subject Request (DSAR) when they will refer that they are using their rights under GDPR to request for a copy of the Personal Data that your organization holds on them, or details of what data is held for and its source. A DSAR does not have to reference GDPR, the term “Data Subject Access Request” or any legislative rights.

If an organization is collecting information from an individual directly, it must include the following information in its privacy notice, such as the identity and contact details of the organization, its representative, and its Data Protection Officer (DPO). According to the GDPR, organizations must provide people with a privacy notice that is:

• In a concise, transparent, intelligible, and easily accessible form
• Written in clear and plain language, particularly for any information addressed specifically to a child
• Delivered in a timely manner
• Provided free of charge

Sources of data and recipients

• Sources of personal information
• Recipients of personal data
  
• Number of recipients of personal data

The GDPR also stipulates what information an organization must share in a privacy notice. There is a slight variation in requirements depending on whether an organization collects its data directly from an individual or receives it as a third party. Whether the provision of personal data is part of a statutory or contractual requirement or obligation and the possible consequences of failing to provide the personal data.

Download this Data Subject Access Request Form if your organization collects personal data directly from EU Citizens. For more GDPR Document Templates. For more GDPR Document Templates, check out this mandatory documentation, policies, and procedures you must have if you want to become GDPR compliant, check out:

• GDPR Document Templates
• Overview GDPR Documents for Compliance