email template for confirming an appointment template

Email template for confirming an appointment

Do you need a Meeting confirmation letter? When writing a Meeting confirmation letter, check out and download this sample confirmation letter now.

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Business Letters
.docx (0.01 MB)


When you're working as an assistant, then there are a lot of different tasks to do for your employer. One of them could be sending a letter on their behalf. A meeting confirmation letter, for example. When you have to write a letter like this on a daily basis, then it helps to have a template handy in order to make your work easier.

How do you write a meeting confirmation email?

In a professional environment, people expect the best from you. The way you present yourself is important and should get your utmost attention. Communicating in a professional manner will get you respect and will bring you further in life and business. Knowing how to make, confirm, or change meetings is an important topic when we follow business etiquette. We provide a good example of how to confirm a meeting with your business partners, customers, or other business relations.

Writing tips informal or formal appointment:

If you are writing an appointment confirmation, consider including the below-mentioned points for the best and effective letter. Follow the guidelines written below:

  1. Start your letter by mentioning your personal details like your name, address, contact number, and company name.  
  2. Mention the name of your receiver plus their address briefly. Use appropriate words to pay tribute to them so that your letter will sound more attractive.
  3. The subject line of the letter is the most important line. Choose an appropriate subject so that the receiver will know at first glance what your letter is about.
  4. Clearly indicate the appointment date and then move towards confirmation for the appointment. In case if it required to call them on an early date for purposes like contract signing clearly indicate that too.
  5. You should include details like the frequency of traveling and other details such as possible transferring etc. Try to be brief while mentioning such details.
  6. In the ending lines of your appointment confirmation tell the recipient about the expected duties and role that is bounded to be done.
  7. Put your signature with your full name and punch the official stamp of your organization as well. 
  8. If you keep the above things in your mind while writing your letter, your letter will turn out to be the most attractive one. 

Check the following confirmation email template:

  • I am writing to confirm your meeting with a person or group of people on date at location.
  • If you require any assistance in finding the location please contact me, us on phone number, email.
  • I genuinely appreciate a prompt confirmation from your side.
  • It's recommended to add some topics that you like to discuss, to give extra guidance to the objective you have with this meeting.
  • Looking forward to meeting you there. 

Download this professional email template for confirming an appointment letter template now! Wish you a fruitful meeting.

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The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Bree Dixon(11/30/2020) - USA

Inspiring document, professional and easy to customize for my work

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