employment contract rejection template template

Employment Contract Rejection Template

How to write an employment contract rejection letter?

bizzlibrary template file type image
.docx (0.01 MB)


It happens you need to end a contract with an employee, or switch from a provider, because you are getting a better deal, better quality, or quantity, etc. If that is the case, it's important to make sure you manage the transfer to the candidate well. One important step is that you cancel the existing business relationship with the current employee, often this goes associated with sending out a formal cancellation letter to end the contract.

How to write an Employment Contract Rejection Letter?

A letter of termination or non- renewal of a contract is a formal statement of your intent to end the existing business relations with another party that you have previously entered into an agreement or contract with. Below you find a proper format and tone that should be used when writing a letter to terminate a contract or agreement. There is no need to start from scratch when you want to discuss the termination of service, membership, subscription that you use. Instead, we provide this letter template with text and formatting as a starting point to help you out.

Letter of termination format:


  •   Includes the address, line by line, with the date. Greeting ends with a comma.


  •  Effective {{Date of today), I would like to cancel my contract for your {{products/services}}.
  • I have enclosed my final monthly payment of {{amount}} as per my contract.
  •  I have been pleased with our prior relationship and it is my wish that we part on good terms.
  •  I am writing to you today to cancel our contract that is dated for the sale of the following items:
  • Describe the items that you are canceling the contract for


  • Our contract is being canceled for the following reasons: {{Detail why the contract is being canceled}}
  • The cancellation of the above-referenced contract is effective immediately for violating the terms and conditions that were stated in our contract as stated above.
  • Please call me at the phone number found above if you have any questions regarding this contract cancellation.
  • My contract agreement with you for the calendar year expires next month. Please use this letter as our notice not to renew that contract.
  • Since this is outside the standard {{21}} days’ notice required by the contract that I signed.
  • For your reference, my contract number is {{include contract or customer number to help the company find your records}}.

Complimentary close

  • Please feel free to contact me with any additional issues you may have regarding this contract termination letter.
  • Please confirm receipt of this letter by telephone or email {{email address}}. Thank you for your prompt attention to this matter.
  • For your reference, my contract number is {{state number}}.
  • Please confirm receipt of this letter by telephone or email.
  • Thank you for your prompt attention to this matter.


  • Write a handwritten signature or add a digital signature image.

Employment Contract Rejection Template

See below for our free Employee Contract Termination Template sample:

Dear Sir/Madam {{Name}},

I am writing this letter to you in response to your employment contract extension request letter which you sent earlier this week to the HR department. The company has decided not to extend the employment contract.

Your employment contract extension has been rejected because the company doesn’t see you fit to continue as a {{Position}} for this firm. The original contract was valid between {{Date}} to {{Date}} and this shall remain the period of your employment in this firm. You will be required to leave the company and the position before {{Date}} as per the terms and conditions. Your performance has been decent but the company is cutting down on jobs and thus cannot extend more jobs in the marketing department.

If you have any queries, doubts or questions, feel free to visit the HR department and meet me.

Yours sincerely,

Freely download this Employee Contract Termination Template. You can use and edit this offer letter easily with your Microsoft Word processor. If these letters are not according to your situation and needs, then please head on to our website for more letters. This letter template is easy to use and customize, so you can make it work for your business.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Amberly Henry(12/2/2022) - GBR

Great content, professional and easy to customize for my work

Author. Content was provided by:

Camila Jones

Camila is a Creative Writing graduate from the University of Alaska Fairbanks who has made her mark in the marketing world as a former Marketing Manager at GCI Liberty. Her career has been a dynamic blend of creative storytelling and strategic marketing, where she excelled in developing impactful campaigns. She is a dedicated volunteer at Alaskan Parks, where she finds inspiration in preserving our state's natural beauty.

Follow Camila

Last modified

You May Also Like