Regret Letter after Interview - Tips for Writing a Professional Rejection Letter

Rejection is an inevitable part of the hiring process. While no one enjoys being rejected, it's important to remember that it's not a reflection of your worth or abilities. At BizzLibrary.com, we understand the sensitivity of giving and receiving rejection letters. That's why we've created a professionally drafted rejection letter template to help you navigate this delicate aspect of recruitment with ease.

Why Send a Rejection Letter?

While it may be tempting to avoid the discomfort of rejection and simply not follow up with unsuccessful candidates, it's essential to provide them with closure and respect. Sending a rejection letter shows candidates that you value their time and effort and that you appreciate their interest in the position. It also helps to maintain a positive reputation for your company and can encourage future applications from candidates who were impressed with your communication and transparency.

What to Include in a Rejection Letter?

Your rejection letter should be professional, courteous, and honest. Here are the key components to include:

• Subject Line: Clearly state that the letter is a rejection letter in the subject line to avoid any confusion.
• Greeting: Address the candidate by name and thank them for their interest in the position.
• Regret: Communicate your regret that they were not selected for the role.
• Specific Feedback: Provide specific feedback on why they were not selected. This feedback should be clear and constructive but should also avoid overly harsh or critical language.
• Potential future opportunities: Let them know that you will keep their resume on file for future opportunities that arise as a way to maintain a connection.
• Closing: Thank them again for their interest, and wish them success in their future career endeavors.

Download Our Rejection Letter Template

If you're not sure where to begin with crafting your rejection letter, download our professionally drafted rejection letter template in DOCX format for guidance. Simply fill in the blanks with the candidate's name and any specific feedback, and you're ready to go.

Visit BizzLibrary.com now to access a wide range of business document templates, including post-interview thank-you letters, job offer letters, and more. Make the hiring process less stressful and more efficient with our practical and affordable templates.

Remember, rejection is simply a part of the process. By handling it professionally and respectfully, you can still maintain a positive relationship with the candidate, even if they're not the right fit for your current position.