Sample for Application Confirmation Letter

An application for confirmation letter is written as an acknowledgment that a candidate’s application for employment has been received. The letter is usually written by the organization to the candidate who has submitted his or her application. An application confirmation letter is formal writing and should at least include the basic details regarding the sender of the application, the purpose of the application, and the date of receipt. The letter is proof of official documentation in the HR application process. This letter must be preserved by the recipient for a longer period of time (depending on the legal requirements in your state or country. Consult with your legal expert!

Often receiving an application receipt letter indicates to the potential candidate that the organization has received the application successfully and will start processing the application. This letter might come in handy when the organization is overstepping the permitted processing time according to the law.

Download this free example letter and adjust it to the needs of your own organization!

Example Content: 

Date: June 1, 2022

{{Name Recipient}}

{{Address Recipient}}

Subject: {{Subject}}

Dear Sir/Madam {{Name}},

Thank you for applying for the {{job title}} position at {{company name}}.

This is to confirm that we received your application, which will undergo a screening process among other applications to select the best candidate.

A decision regarding your application will be made by {{some date}}. We will call for an interview if you will be shortlisted for the position. Regretfully, we will not be able to contact you if your application did not make it to the next stage.

We wish you the best of luck regardless of the outcome.

Yours sincerely,

{{Signature}}

{{Formal Name}} {{Title}}