rental rejection letter template

Rental Rejection Letter

bizzlibrary template file type image
.pdf (0.01 MB)

Are you in the process of screening applicants for a rental property and need to send out rejection letters? Look no further! At, we have a professionally crafted Rental Rejection Letter template that will help you communicate your decision to applicants and maintain a professional and courteous relationship throughout the rental process.

Why Send a Rental Rejection Letter?

When reviewing rental applications, it's not uncommon to receive multiple applications for a single property. As a landlord or property manager, it's crucial to communicate your decision promptly and professionally, even when rejecting an application. Here's why sending a rental rejection letter is important:

  • Transparency: A rejection letter is a way to provide clear and honest communication to applicants who were not selected for the rental. It helps them understand the outcome of their application and the reasons behind your decision, promoting transparency in the process.
  • Professionalism: Sending a rejection letter demonstrates professionalism on your part as a landlord or property manager. It shows that you value all applicants' effort and time and that you take your role seriously.
  • Legal Compliance: In many jurisdictions, rejecting rental applications without providing a proper rejection notice can lead to legal consequences. By sending a rejection letter, you ensure that you comply with legal requirements and protect yourself from potential legal issues.

Components of a Rental Rejection Letter

A well-crafted rental rejection letter should include the following information:

  1. Applicant's Information: Begin the letter by addressing the applicant by name and include the address of the rental property as a reference.
  2. Reason for Rejection: Briefly explain the reason for rejecting the application. It's important to keep this section concise and avoid discriminatory language.
  3. Consideration of Credit Report: While it's not necessary to provide details of the applicant's credit report, you can mention that the decision was based, in part, on the information obtained from their credit report.
  4. Polite Language: Use courteous and respectful language throughout the letter. Even if the decision may disappoint the applicant, maintain a positive and professional tone.

Download the Rental Rejection Letter Template

Ensure your rental application process maintains professionalism and transparency by utilizing our Rental Rejection Letter template. Simply click here to download the rejection letter template in PDF format.

Visit now to access a wide range of business document templates, including rental agreements, lease agreements, and more. Simplify your rental management process with our helpful resources.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Judy Woodard(7/24/2023) - NZL


Author. Content was provided by:

Harper Williams

Harper is a freelance senior template document and content creator at Bizzlibrary with over 4 years of experience in content creation and developing forms and kits. Harper's previous experience in sales consulting enables him to create value for companies that need help with improving their sales target and optimizing their department. Harper is from Montgomery Alabama and has previously worked at Regions Financial Corporation. He has a major in Communication & Information Sciences (CIS) from the University of Alabama in Tuscaloosa.

Follow Harper

Last modified

You May Also Like