professional email example template

Professional Email Example

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Writing professional emails is an essential skill for any working professional, helping you communicate effectively and efficiently with your colleagues, clients, and partners. But what exactly does a professional email look like? How can you ensure your emails are clearly written and convey the appropriate tone and messaging? Below, we've provided an example of a well-written professional email and a few tips to help you craft your own.

Tips for Writing Professional Emails

Here are a few tips to keep in mind when crafting your own professional emails:

  • Be Clear and Concise: Your emails should be easy to read and understand, so avoid using overly complex words, jargon, or long sentences. Instead, be clear and concise, getting straight to the point.
  • Use a Professional Tone: Even if you have a close relationship with the recipient, it's best to use a professional tone in your emails. This means avoiding overly familiar language, jokes, or emojis.
  • Include All Relevant Details: Make sure your email includes all the relevant details the recipient needs to know, such as deadlines, project details, and action items. This will help avoid confusion and miscommunication.
  • Proofread Your Email: Always proofread your emails carefully before hitting send, checking for spelling mistakes, grammatical errors, and typos.

Get Your Professional Email Example

Looking for more examples of professional emails or need a template to get started? Visit to download our professional email example in DOCX format. We offer a wide range of business document templates, from email templates to legal contracts and sales agreements, to help you succeed in your career.

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Example Content

Select, copy, and paste the content below or use the button to instantly copy the template to your clipboard. From there you can easily paste the content in your e-mail or for example your Word or Google document.

Subject: Proposal for New Marketing Campaign

Recipient: [Client Name]

Dear [Client Name],

I hope this email finds you well. I wanted to follow up on our recent conversation regarding your marketing goals for the upcoming quarter. As promised, I've created a proposal for a new marketing campaign that I believe will help you achieve your objectives and drive growth for your business.

The proposal is attached to this email and outlines our approach, including the campaign objectives, target audience, messaging, and tactics. It also includes a breakdown of the timeline and budget required to execute the campaign successfully.

Please take some time to review the proposal and let me know if you have any questions or concerns. I'd be happy to set up a call to go over the details in more depth and discuss how we can work together to make this campaign a success.

Thank you for considering our proposal, and I look forward to hearing back from you soon.

Best regards,

[Sender's Name]

[Sender's Address]

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Cecilia May(8/5/2023) - DEU

Thank you!!

Last modified

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