rejection letter template

Rejection Letter

How do you write a rejection letter to an applicant? Download this sample rejection letter after interview template now for your reference.

bizzlibrary template file type image
.docx (0.02 MB)


Sometimes it's part of the job to bring unpleasant news to talented -but not suitable- job candidates. In the end, there is only 1 person who is the best fit for the job. Not all job applications and resumes will receive positive answers, and that's only normal. A well-drafted rejection letter will the be next response you need to send out, and if kindly and positively written, it can soften the blow.

How do you write a rejection letter to an applicant?

When you need to send a job rejection letter to a candidate, consider this letter sample instead of starting the letter from scratch. Always make sure to write a courteous positive rejection letter, to ensure the candidate will have a positive impression and remembers your company for its prompt and polite reputation. Additionally, make sure your tone is prompt and thankful for their efforts.

Example rejection letter after the interview:

  • Dear Applicant,
  • Thank you for applying for our job opening. 
  • After carefully reviewing your qualifications, we have decided to pursue other candidates whom we feel more closely meet our needs at this time. 
  • We appreciate your interest in our company, and the time it took to apply with us.
  • Please feel free to apply for open positions with us in the future. 
  • Again, thank you for considering us as a potential employer.
  • We wish you success in your career pursuit.
  • Sincerely,
  • Hiring Manager

Common reasons to reject a job offer, due to:

  • Personal reasons;
  • Health;
  • High Salary requirements;
  • Considered commuting/distance is too far;
  • Many good candidates subscribed.

Our private, business, and legal letter and document templates are written and screened by professionals. If you need a quality letter, that is ready-made and can be easily customized with your company's name and letterhead and according to your situation, this sample letter will be a time saver.

Download this rejection letter after interview template now for your reference.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Colton Wheeler(12/2/2022) - GBR

Thank you kindly.

Deborah Bender(6/21/2022) - USA

The tips and suggestions are insightful

Sacha Buchanan(6/21/2022) - DEU

Thanks for the word file and your help

Heide Elliott(6/21/2022) - DEU


Mohammad Moody(6/10/2022) - GBR

Thank you for the Doc!

Hoa Bryant(6/10/2022) - USA

Many many thanks.

Kristopher Douglas(8/3/2021) - GBR


Merlene Madden(6/21/2021) - DEU

***** Very good!

Gricelda Colon(5/31/2021) - AUS

Thank you for all your hard work on this

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