employment contract rejection letter template

Employment Contract Rejection Letter

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Sometimes it's part of the job to bring unpleasant news to talented -but not suitable- job candidates. In the end, there is only 1 person who is the best fit for the job. Not all job applications and resumes will receive positive answers, and that's only normal. A well-drafted rejection letter will the be next response you need to send out, and if kindly and positively written, it can soften the blow. 

How to write an Employment Rejection Letter?

Responding to unsuccessful applicants, whether rejecting a submitted resume or following up after an interview, is an integral part of the candidate relationship management process. Sending rejection emails can serve you and your organization in a number of ways. Sending rejection emails is a great way to identify unsuccessful candidates and all the effort they put into their applications. It also prevents them from waiting while wondering what's going to happen next. Your rejection email can also encourage them to reapply if you wish. Candidate rejection emails are formal letters sent to job applicants notifying them that they are not going to the next stage of the hiring process. If you're wondering whether to send rejection emails, it's important to remember that ignoring rejected candidates can negatively impact your employer brand and ruin your company's candidate experience. Generally, candidates are not very engaged at this stage. They didn't want to be hired right away and didn't take much time to apply.

If you need to send a job rejection letter to a candidate, consider this letter sample instead of starting the letter from scratch. Always make sure to write a courteous positive rejection letter, to ensure the candidate will have a positive impression and remembers your company for its prompt and polite reputation. Additionally, make sure your tone is prompt and thankful for their effort. To help you save time, we've created a standard rejection letter or rejection template. Use and customize this sample rejection letter or rejection email template and send it by email or post.

Rejection After Job Interview sample.

See sample rejection letter to an applicant after interview below:


We appreciate the time you took to come for an interview for our position {{position}} at {{Name of the Company}}. You were not selected to return for additional interviews. We received applications from many qualified candidates, several of whom have more experience working with our Human Resources Information System, a key job requirement.

 Thank you for interviewing with our team. Everyone enjoyed meeting you and we hope that you consider applying for our open positions for which you qualify in the future.

We wish you success with your current job search. We appreciate your interest in our company.

Yours sincerely,


We hope this Employment Contract Rejection Template is useful and meets your needs. If you like it, please give us a positive rating or share it with your colleagues or friends. Download this Employment Contract Rejection Template and modify the blank fields or content according to your preferences and send it directly to your recipient(s). For more useful content, please visit our website.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Tisa Best(12/2/2022) - GBR

I normally don't leave reviews, today I feel blessed with the work I did with your help.

Laverne Mclean(8/15/2022) - NZL

Very useful file, thanks

Mana Robles(8/15/2022) - USA

Thank you for the Doc!!

Kenny Carson(8/15/2022) - AUS

Very good!!

Author. Content was provided by:

Camila Jones

Camila is a Creative Writing graduate from the University of Alaska Fairbanks who has made her mark in the marketing world as a former Marketing Manager at GCI Liberty. Her career has been a dynamic blend of creative storytelling and strategic marketing, where she excelled in developing impactful campaigns. She is a dedicated volunteer at Alaskan Parks, where she finds inspiration in preserving our state's natural beauty.

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