job application sample template

Job Application Sample

What is the best way to write a job application letter? Get this job application letter sample and use it for any position you are applying for.

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Job Applications
.docx (0.02 MB)


An application letter, also known as a "cover letter," is sent with your resume during the job application process. A letter adds more personality to your application by providing more details about your background and interest in the position, while a resume outlines your professional skills and experience more. In this article, we explain how to write an effective and engaging job application letter.

How to write a job application letter?

When writing cover letters for technical positions, be sure to include technical details without complicating the work. Remember, the reader wants to understand what you know, particularly what programs and languages and how they related to your job. A cover letter is a document attached to an application to introduce a candidate more personally. It should complement the information in the resume or CV, expand on skills and achievements, and highlight the most relevant achievements.

A cover letter is a brief (one page or less) note you write to the hiring manager or recruiter, along with your resume and other application documents. A well-done cover letter gives you the opportunity to state directly how your skills and experience match the specific position you are pursuing. It's also an opportunity for you to show reviewers that you're personable, creative, and potentially a great addition to the team. It is your opportunity to sell yourself as an excellent candidate for the open position. Include specific examples of situations in which you applied your experience, abilities, and skills to benefit the organization. A cover letter does not mean you have to explain your resume in words. Instead, it should be something that interprets your resume in the best possible way to sharpen out your application for a job.  When preparing a job application letter, follow these tips to make sure your letter includes the information a hiring manager needs:

  • It is also helpful to include data that supports your claims.
  • Stay concise Although it may be tempting to include a lot of detailed information about yourself, it is important to be concise. If a hiring manager receives a letter that is multiple pages, they may not take the time to read it. A brief letter is more manageable and appealing.
  • Proofread the letter Since this letter is serving as your first impression, you want to make sure It is as positive as possible. Make sure your letter does not have any grammatical or spelling errors to avoid a potentially negative first impression.
  • Review the job listing keywords Most job postings will include certain skills and abilities that the hiring manager and supervisor want applicants to possess. Including these keywords in your application letter helps to show the person reviewing it you would be a good fit in that specific role.
  • Send a letter for every position to which you apply Unless a job posting specifically states not to send an application letter, it is smart to send one for each job to which you apply. This letter offers the opportunity for a potential employer to learn more about you and gives you the chance to set yourself apart from other applicants. How to format an application letter.
  • When writing an application letter for a job, follow these steps to make sure you include information about yourself and your professional experience that will appeal to a hiring manager: Use a professional format. Create the heading. Address the letter to the hiring manager.
  • Cover letters helps to create a first impression of yours in front of the interviewer.
  • Help avoid errors by using high-end detecting software that can provides suggestions and also read out the whole letter to eliminate mistakes.
  • Honest enthusiasm must be shown for the organization and the job title.
  • State and explain your skills and experience relating to the job so you can stand out clearly in front of the hiring manager.
  • Be sure to explain all important work experience and real life anecdotes.
  • Always end with a call to action, a phone call, suggestions for a virtual meeting or suggestions for personal meeting.
  • Sort out your letter so that you can have the best outcome.

The above example above should be enough to get you started writing the perfect cover letter for a new job. Whether you start from a blank Word document, copy and edit one of our examples as a template, or use our cover letter builder, take your time and make sure you give the employer the best representation of yourself as a job seeker and individual. This is another good example of the standard cover letter format. 

Job application letter format:

Personal greeting with name of recipient:

Dear Name (important to make it as personal as possible),


Introduce yourself and what job you would like to be considered for. Try to personalize the introduction if possible, by including details about past encounters with the recipient or details about third parties who may be referring you to the job. Make it interesting so the reader will continue reading.


Discuss 3 or 4 characteristics or traits that set you apart. Provide stories, facts, and details which demonstrate these traits in the workplace. Consider using formatting such as bullets, bold and italics to draw attention to important information.

Call to action:

Close by wrapping it all up and calling the reader to action. Ask them for an interview or a response.


Yours Sincerely,

Handwritten signature or digital image

By using this job application sample, modifying it to your needs, and then posting it, you will soon start receiving Resumes and Cover letter from suitable candidates. This Job sample template is fully customizable and can be used in Google Docs, MS Word or Pages format. Get this printable file now and personalize it according to your needs.

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