job rejection template template

Job Rejection Template

How to write a job offer to reject an email? How should you turn down a job if you don't want to take it? Download this template for your easy use.

bizzlibrary template file type image
.docx (0.01 MB)


Rejecting a job offer can be done for many reasons. The pay may not be enough or it's less than what you were previously earning. You may not like the company or don't really like the people who you would be working for. These are valid reasons to decline a job offer. You are always entitled to that, but make sure the letter is kind and appreciative.

How to write an email rejecting a job offer?

Before sending a declination of the offer letter, make sure you are positive you do not want the job. If a scenario exists wherein you might take the job (such as a pay increase or other changes in the benefits package), first try to negotiate a counter offer. When writing a declination of offer letter, express your interest in working for the employer in the future. Indicate that you would like to be considered for future job openings in the company. Be sure to use clear language in this section so that the employer can contact you about the job at a later date.

Turning down a job offer can be a challenge, so politely turning down a job offer is an art you have to master. After all, no candidate wants to break the bridge to a potential employer. We can never know when the paths will cross again. Just because an offer has been made to you is not a sufficient reason to accept it. You may have gotten a better offer, the salary doesn't meet industry standards, or you just have a gut feeling that you should skip the offer - there could be multiple reasons for declining an offer. Whatever the reason, knowing how to respectfully decline a job offer takes practice.

When writing a letter rejecting a job offer, your email should include the following:

  • Expression of appreciation for the offer;
  • Written rejection of the offer.

Reasons for rejection job offer, for example, due to:

  • Personal reasons;
  • Salary too low;
  • To long commute;
  • Illness;
  • A better offer.

Address the letter to the person who offered you the position. Include your contact information and phone number, even though it is on file with the employer. There's no need to give extensive details as to why you're declining the job. Do not include any potentially offensive reasons, such as a poor work environment or feeling uncertain about the company's long-term future and profitability. However, it is appropriate to briefly mention a reason for turning the job down. For example, you might explain that you accepted another offer, decided it was best to stay at your current job, or felt that the position didn’t ultimately match your career goals. Whatever the case, keep your explanation brief.

Job Rejection via email:

See Job Rejection Email example below:

Dear Sir/Madam {{Name}},

Thank you for the time and effort you spent considering me for a position as {{position}}. I appreciate your time and effort -as well as those of your staff. I am grateful for your offer to serve and learn as an intern. 

Because I was so impressed with your organization, I had a difficult decision to make. After much thought and careful deliberation, however, I have decided not to accept your offer.  I wish you and your employer the best continued success. I hope our paths will cross again in the future. Thank you again for your time and consideration.

Yours sincerely,

We hope this Job Rejection Email Letter template is useful and meets your needs. If you like it, please give us a positive rating or share it with your colleagues or friends. Download this Job Rejection via email template and modify the blank fields or content according to your preferences and send it directly to your recipient(s). For more useful content, please visit our website.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Waltraud Patrick(12/2/2022) - DEU


Latanya Carson(8/9/2022) - DEU

I just browsed on the website, find some sublime documents

Breana Le(8/9/2022) - NZL

Useful for me

Author. Content was provided by:

Camila Jones

Camila is a Creative Writing graduate from the University of Alaska Fairbanks who has made her mark in the marketing world as a former Marketing Manager at GCI Liberty. Her career has been a dynamic blend of creative storytelling and strategic marketing, where she excelled in developing impactful campaigns. She is a dedicated volunteer at Alaskan Parks, where she finds inspiration in preserving our state's natural beauty.

Follow Camila

Last modified

You May Also Like