track petty cash expenses - easy to use petty cash log template template

Track Petty Cash Expenses - Easy to Use Petty Cash Log Template

bizzlibrary template file type image
.xlsx (0.01 MB)

Keeping track of petty cash transactions can be a hassle, especially if you have multiple employees making purchases. A petty cash log is an essential tool for ensuring that all of your petty cash expenses are properly recorded and reconciled. At, we offer a comprehensive Petty Cash Log template that you can use to streamline your record-keeping process and eliminate errors.

What is Petty Cash?

Petty cash is a small sum of money that is kept on hand to cover minor expenses such as office supplies, snacks, or transportation costs. This money is usually held in a locked box or drawer, and a designated employee is responsible for managing the petty cash fund and recording transactions.

Why Do You Need a Petty Cash Log?

A petty cash log serves as a record of all petty cash transactions, including the date, payee, purpose, and amount. Here are some reasons why using a petty cash log is essential:

  1. Accurate Record-Keeping: By recording all petty cash transactions, you can ensure that your records are accurate and up-to-date. This makes it easier to reconcile the petty cash fund and identify any discrepancies.
  2. Better Accountability: A petty cash log holds employees accountable for their expenditures. It gives you a clear picture of who is spending how much money and for what purpose. This helps prevent misuse of petty cash funds and ensures that all expenses are justified and appropriate.
  3. Easier Reconciliation: With a petty cash log, you can easily reconcile the petty cash fund at the end of each month. This involves comparing the total amount of money spent according to the log with the remaining cash balance. Any discrepancies can be identified and addressed promptly.

How to Use Our Petty Cash Log Template

Our Petty Cash Log template is a simple and user-friendly tool for keeping track of petty cash transactions. It includes columns for Date, Payee, Purpose, Amount, and Notes. Here's how to use it:

  1. Download the template in XLSX format from
  2. Enter the starting balance of your petty cash fund in the appropriate cell.
  3. Record all petty cash transactions in the log, making sure to include the date, payee, purpose, and amount.
  4. At the end of each month, reconcile the petty cash fund by comparing the total amount spent according to the log with the remaining cash balance.
  5. Identify and investigate any discrepancies.

Get Your Petty Cash Log Template

Don't let petty cash transactions cause unnecessary stress and confusion. Download our comprehensive Petty Cash Log template today and streamline your record-keeping process. It's an essential tool for any business looking to better manage its petty cash fund.

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Deborah Savage(6/25/2023) - GBR

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