employee verification letter template

Employee Verification Letter

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In this uncertain world, verification has become a necessity to be made in every regard. All business organizations always verify a certain task before accomplishing it. While some organizations also make verification of their employees as well. Here in this context, we will let you know about how you can write a Verification letter for workers in the office. This verification is made to the human resource department so that they keep a record of the employees and their performance. 

What is an employment verification letter?

A verification letter is a letter that a manager or head person uses to verify the working of a specific employee in the respective organization. This letter is necessary to keep records of the employees working in an organization. Furthermore, this verification letter involves the duties and tasks of the respective workers. In this way, an organization can keep a record of employment and the number of workers in that company. 

Writing tips for a verification letter:

There are certain tips for writing such a letter. Below are mentioned those tips:

  1. Greetings 
  2. Mentioning of the referred employee
  3. Department where he works
  4. His salary package
  5. Date of joining 
  6. His Standard Benefits

If you follow such tips, you can write a successful and professional Verification letter. A sample Verification letter is attached by us below:

Dear {{Person Requesting}}, 

The purpose of this letter is to confirm that {{Employee Name}} is currently employed by {{Company Name}} since their hire date of {{hire date}} and actively holds the title of {{Employee Title/Position}}. I am authorized to release the following information on their behalf to satisfy the requirements of your request:

  • Annual gross salary of ${{total annual salary}} paid in {{weekly, monthly or semi-monthly}} installments by {{check or direct bank deposit or hourly wage of ($hourly wage)}}.
  • Up to {{x percent}} of this annual gross salary is eligible for an annual performance bonus.
  • Standard benefits include:
    • Medical and dental insurance;
    • {{number of vacation days}} days of annual paid time off;
    • {{number of sick days}} days of sick leave;
    • 401K/retirement plan;
    • {{more benefits}}.

If you have any further questions or concerns, please contact me at {{phone number/email address}}.

Yours sincerely,

Download this Employee verification letter for free and use it right now after few edits. Head on to our website for more letters written by our professionals.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Shenika Boyer(9/6/2021) - USA


Winter Compton(9/6/2021) - AUS

Thank you for this!!

Ben d(9/6/2021)

Very good verification letter

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