meeting acceptance letter template

Meeting acceptance letter

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.docx (0.02 MB)

Confirming a meeting quickly after you receive the request is always the best way to deal with it. This way people know they can count on you, without doing an extra check. In some cultures, it's still common to check the day of the meeting, if you will be attending. Whether you're doing it for yourself or on behalf of someone else doesn't really matter. It might be a part of your job to contact people and to let them know that their meeting has been scheduled. Through the letter or email, you can also give the date and place of the meeting and request an answer from their side. This template is ideal for such a situation. When you have to attend a lot of meetings, then it is good to let people know beforehand whether you'll be able to make it or not. It is a polite thing to do and it shows your professionalism. It's handy, therefore, to have a template that you can use on multiple occasions.

How do you accept a formal meeting invitation?

The way you present yourself is important and always deserves your utmost attention. Communicating in a professional manner will get you respect and will bring you further in life and business. Besides, working with a ready-made meeting attendance message is the easiest way to implement it. Consider using the following sample sentences:


  • I am writing to confirm your meeting with a person or group of people on a date at the location.
  • I’m glad to accept your meeting request that you scheduled on date.
  • We shall meet at the location as suggested. Looking forward to meeting you there.
  • I have received the meeting request that you sent on a date.
  • In response to your meeting request that you sent earlier, I want to inform you that I‘ll be glad to meet with you and to discuss in detail some topics.
  • I’m interested to meet with you and learn more about your {{topic}}s;

Letter body

  • I look forward to discussing the topic of interest and explore further possibilities for us to do business together.
  • I welcome the opportunity to meet with you and discuss a possible business opportunity between us.
  • The specified date and time are convenient for us, so we shall meet at the venue name as scheduled.
  • however, I prefer it if we meet on a new date instead of the old date since I’m already engaged on that day.

Letter closing

  • If you require any assistance in finding the location please contact me, us on phone number, email.
  • Please confirm if that is that is convenient for you.
  • I genuinely appreciate a prompt confirmation from your side.
  • Please confirm if that is that is convenient for you.
  • We shall meet tomorrow at the time as suggested.
  • Looking forward to meeting you there.

We provide a perfectly drafted Meeting acceptance letter that fits your needs! Download this professional Meeting acceptance letter template now!

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