formal complaint letter template

Formal Complaint Letter

What to write in a formal complaint to an employee? Enjoy our free employee complain letter now for your free and easy use.

bizzlibrary template file type image
.docx (0.01 MB)


An employee complain letter allows an employee to record and submit any inappropriate or illegal misconduct witnessed in the workplace including those of discrimination, harassment, unethical conduct, safety violations or any other serious matters.

What to write in a formal complaint to an employee?

If you are having complains in the work place the first step is to write to your employer. You should provide enough details about your complaint so that your employer can fully investigate it. Also include any details you have done to resolve the issue. You can submit a complaint form to your manager. If your line manager is not the culprit, you should escalate the problem to your line manager. Describe your complaint to Human Resources. It is best to resolve issues informally before escalating into a formal written complaint. But if that doesn't work or isn't an option, these templates will help you communicate your message clearly and concisely

You can use this sample letter and tips to draft a complaint letter to send to a business, or contact your local consumer protection agency. If the company has a license to operate, you can contact the government agency responsible for overseeing the license.

See below on what to include in a employee complain letter:

  • Your full personal details (full name, date, title, status, department, address)
  • Date of incident.
  • Time of incident.
  • Location of incident.
  • Detail description of incident.
  • Witnesses to the incident.
  • Any suggestion of resolving the incident.
  • Any additional details that may seem fit.
  • Your signature. 

Template for an employee complaint letter.

Dear {{Name}},

I am writing this letter to seek a speedy resolution to the delayed release of the salary of staff. The employees’ salaries are already {{Number}} weeks late...

A free Formal Complaint Letter is mentioned above. This is to help you resolve issues between you and your employer. It can be easily edited and printed according to the user's need.  Just replace the highlighted sections with the details you need to add and your work is done. You can save a lot of time and effort by not having to create a complaint letter from scratch. For more information, see Sample Landlord Complaint Letter. This template will help you understand what needs to be mentioned in your complaint letter. Keep track of all of your tasks with a simple document. has many more documents that would be ideal for your business.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Stella Wiggins(12/7/2022) - AUS

Thank you for the file.

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