appointment letter sample template

Appointment letter sample

How to write an appointment letter? If you are writing an appointment letter for the first time make sure to have these points for the best and effective letter

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This is a type of letter written to fix an appointment like a meeting appointment or job appointment. in most cases it is written by an employer to tell a candidate about their selection to the post they had applied for.  To write a good appointment confirmation letter, the employers must bring the following things into their consideration.

How to write an appointment letter to a candidate?

If you are writing an appointment letter for the first time, make sure you go through the below-mentioned points for the best and effective letter. Follow the guidelines written beneath:

  1. Start your letter by mentioning your personal details like your name, address, contact number, and company name.  
  2. Mention the name of your receiver plus their address briefly. Use appropriate words to pay tribute to them so that your letter will sound more attractive.
  3. The subject line of the letter is the most important line. Choose an appropriate subject so that the receiver will know at first glance what your letter is about.
  4. Clearly indicate the appointment date and then move towards confirmation for the appointment. In case if it required to call them on an early date for purposes like contract signing clearly indicate that too.
  5. You should include details like the frequency of traveling and other details such as possible transferring etc. Try to be brief while mentioning such details.
  6. In the ending lines of your appointment letter tell the recipient about the expected duties and role that is bounded to be done.
  7. Put your signature with your full name and punch the official stamp of your organization as well. 
  8. If you keep the above things in your mind while writing your letter, your letter will turn out to be the most attractive one. 

Sample for Job Appointment letter:

Writing an appointment letter might be difficult for a person especially when he is in some sort of hurry. But you do not need to worry about this because we got our professionals just to write such letters for you. Below is attached a sample letter for your guidance:

Dear Sir/Madam {{Name}},

After careful review of your job application and qualifications, we are delighted to make the following job offer at {{company/organization name}} in the capacity of {{job title}}.

As discussed, your starting date will be {{date}} and you salary will be {{amount}} per {{month / year}}. You will be entitled to {{Number of days}} paid leave days and {{number of days}} sick leave days in one year. Overtime will be paid at the rate of {{amount}} per hour. There is a mandatory {{time}} probation period before your permanent appointment which is subject to your performance during this period.

If you choose to accept this offer letter and all its inclusive terms, please sign it and return back to me. This job offer is valid until {{date}}.

If you have any queries or require further clarifications, please do not hesitate to contact me.

Yours sincerely,

We wrote this sample letter for you in the best possible way. After downloading, it's easy to use in Microsoft Word. If this letter is not according to your situation and needs, then please head on to our website for more such letters.

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


EN YUNG(5/21/2022)

It good for me.

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