follow up message email template

Follow Up Message Email

How to write a follow-up email after a meeting? Download this follow-up letter after a meeting for free from our website.

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Inquiry Letters
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The purpose of a follow-up letter is to inform the recipient about your expectations or to know about your status after you are done with an interview. There are some types of follow up letter which is written based on the need for a letter. Some of them are written immediately after you have been interviewed while the other one is written if you do not hear back after the interview. There are certain ways to make your letter appear attractive and warm to the reader.

How to write a follow-up email after a meeting?

While writing a follow-up letter, choose precise, clear, and easily understandable words so that your interviewer will get easily what you want to convey. Proofread the letter and make sure that your letter is error-free. Below are mentioned some necessary tips to write an impressive follow-up letter:

  1. Subject: You should choose a clear and concise subject that conveys the theme of your letter. The subject should also express a sense of appreciation to the interviewer.
  2. Start with a thank you: Writing your first paragraph with a thank you will show your humbleness and gratitude towards the recipient.
  3. Introduction: Write the introductory lines. These lines should contain a brief overview of the interview. Try to write down the positive aspects of an interview between you and your recipient.
  4. Letter body: Talk about your interests and career goals in the second paragraph of your letter. Try to be as brief and specifics as possible because most interviewers do not find time to read your lengthy letters.
  5. Sum up: In the final paragraph try to sum up all the details that you have mentioned above.  Tell the interviewer about your expectations from the interview/meeting. Inform the recipient in the last sentence that you want to hear from him as soon as possible.
  6. Signature: End you're follow-up letter with a signature followed by your full name. 

Samples of follow up Letter:

Below are provided some samples of different follow-up letters. You may download any of these and use them after some changes as per your requirements and criteria.


This part includes the address, line by line, with the proper dates.


Here are mentioned some introductory lines.  These lines include the purpose of your letter. You can choose any of these sample lines for your ease.

  • It was a pleasure meeting you {{day or date of meeting}}. I am looking forward to a long-term business relationship as I am confident that our products and services can fully meet your requirements.
  • I hope the information that I sent you {{duration: last week for example}} about {{product or service name}} meets your needs.

Body/main text:

Body text is the most important feature of any letter’s content. This part is the center of the discussion of a letter. Here are attached some sample lines:

  • We are more interested in establishing partnerships than having clients and it would be a pleasure having you on our partner's list.
  • In case you require further explanation or have any doubt, I would happily set up a meeting at a mutually agreeable time to advise on how our {{product or service name}} can be best utilized in your company.

Complimentary close:

Always write acknowledgments to the recipient for the meeting or interview that he/she arranged for you. Here are attached some samples:

  • If you still have any questions or require any clarifications from our last meeting, kindly contact me at any time. Additionally, I could set up a second meeting for a demonstration or discuss more details.
  • Looking forward to meeting you.


Write your signatures at the end of the letter. 

Download this follow-up letter after a meeting for free from our website. You can use these letters after a few edits. If you did not find these letters up to your requirements then please head towards our website for more amazing follow-up letters written by our experts. 

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Laveta Branch(12/21/2020) - NZL

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