appointment cancelled letter template

Appointment cancelled letter

How to write a cancellation letter? Check out our sample sentences on how to cancel an appointment professionally, tips and suggestions, etc.

bizzlibrary template file type image
.docx (0.01 MB)


Good communication is needed when it comes to working. Whether it's with your colleagues or with potential new business partners. Especially when you have to cancel a meeting or let them know that you won't be able to attend. They will appreciate the fact that you took the time to let them know so that they can change their own schedules.

How to write a cancellation letter?

When you need to inform a customer, colleague, or business partner, to cancel a meeting, make sure to write a polite email or text message. This is still acceptable as the official way to withdraw from a scheduled online or offline appointment. However, such an email is just a formality; it is the quickest way to notify the recipient of the change in plans and apologize for the inconvenience that might be caused. If you leave enough time, the other party can make new plans. When you cannot attend a meeting, make sure to cancel in time. Your image is important within the organization that you are working for. Communicating in a professional manner will get you respect and will bring you further in life and business. Besides, working with a ready-made template like this will give you more time to focus on the specialized topics that really matter! We support you by providing this Meeting cancellation letter template and you will see that you will save time and increase your effectiveness.

Sample sentences on how to cancel an appointment professionally:

  • Due to unforeseen circumstances, I am forced to cancel our meeting which was scheduled today at 16:00.
  • I apologize for the short notice and any inconvenience this may cause. I will be more than happy to schedule another meeting at a mutually agreeable time.
  • Due to some unforeseen circumstances, I’m forced to cancel our appointment which was scheduled on {{date}}.
  • I apologize for the short notice and any inconvenience this may cause.
  • I will be more than happy to schedule another appointment at a mutually agreeable time.

The way you present yourself is important and always deserves your utmost attention. If you have an idea about the schedule of the counterparty, you might propose new dates for rescheduling your online or offline meeting. Download this professional Meeting cancellation letter template now! We provide a perfectly drafted Meeting cancellation letter that fits your needs! 

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The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.


Beverlee Bray(11/26/2020) - NZL

Awesome and easy to use letter.

Nelia Blanchard(11/26/2020) - AUS

I am happy with the work, will remember you

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