visa application letter template

Visa Application Letter

How to write a Visa application letter? Just download this printable visa application template and use it as a guide for writing your own personalized letter.

bizzlibrary template file type image
Visa Letters
.docx (0.03 MB)


A business visa is issued by the government authorities to travelers who intend to conduct business activities or meetings that do not compose labor or employment in a specific country. So for you to apply for a business visa you need a letter format, which our website specializes in, our template is unique and can be easily edited according to your needs.

How to write a Visa application letter?

Tips for writing a business visa application letter:
  • Research the government requirements in applying for a business visa;
  • Use only the professional format on the application letter;
  • State your purpose of the business trip;
  • Summarize your qualifications for the business visa;
  • Mention why you need the visa and how important it is;
  • Make a professional closing statement.

Sample genuine guide for business visa application letter:
Below is provided a sample letter. You can download it and use it after making changes as per your requirements and criteria. We are not only providing you tips, but also a sample cover letter that you can use after certain edits. Here is a sample letter for your guidance:

To Whom It May Concern, / Dear Visa Officer,{{Name Visa Applicant}}, {{Job title applicant}}, {{Organization}} is planning a business trip to {{Country}} on {{start date}} through {{end date}}. During this trip he has scheduled meetings with a company colleague to discuss the sale and distribution of our products in the {{country}} marketplace (the nature of the meetings must be specific, if a {{Business visa type}} visa is desired; the nature of the meetings must be non-technical i.e. sales, marketing, legal). He will not be providing any technical assistance while on this visit. (This phrase is extremely important) His agenda is to meet and discuss business with {{Contact person name}} at: {{Location}} {{Contact details}} (It is important to indicate which company and individual you are going to visit) {{Organization}} will assume all financial responsibility for any debts incurred by {{Name Visa Applicant}} while traveling on business in {{Country}}.Thank you and I am hoping for your smooth cooperation. I appreciate your attention to this matter. Yours sincerely,

Download this sample business visa application letter template for free from our website. Make some changes to the document available in Microsoft Word format. If you like this letter, please give us a big thumbs up. Your valuable feedback matters a lot to us. Head towards our website for some useful content.

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Kelvin Matthews(6/24/2022) - USA

I searched the website, find some Sublime letters

Bernice Vazquez(6/24/2022) - USA

Endorsed the document and internetsite to my relations and friends

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