Procurement Officer Job Description

An effective and compelling purchasing job description is vital when recruiting the right job candidates. By using a professional job description template, there is no need to start from scratch. It saves time, and by editing this job description template, you will be able to attract the most qualified job candidates for the open position. 

What does a Procurement Person do?

This Job description explainer offers guidance on key sections that are important to include for clarity, as well as suggestions for promoting the position. It provides a list of duties, responsibilities, tasks, requirements, demands for setting job expectations and the employee's ability to perform the work as described. However, it’s often not construed as an exhaustive list of all functions, responsibilities, skills and abilities.

When writing a procurement job description, consider the following:

• Highlight the accurate job title;
• Provide a general company introduction;
• Provide an extract or introduction of the job with key goals or objectives;
• Specify the relevant job duties and responsibilities that are necessary for this position;
• List essential qualifications;
• Be clear and concise in the description;
• Have someone knowledgeable to proofread it;
• Make sure that HR and the hiring manager will sign off before publishing it;
• Define what success looks like in the position after 30 days, the first quarter, and the first year;
• Provide direct contact details of the manager or HR department who will follow up on the candidates;
• Publish it via several social media platforms, or offline media, so you are sure that in-house employees also can get easy access to it.

What are the duties and responsibilities of a Procurement Officer? 

The following duties, responsibilities and skills are important for this position:

Responsibilities:

• Discover profitable suppliers and initiate business and organization partnerships.
• Negotiate with external vendors to secure advantageous terms.
• Approve the ordering of necessary goods and services
• Finalize purchase details of orders and deliveries.
• Examine and test existing contracts.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Collaborate with key persons to ensure clarity of the specifications and expectations of the company.
• Foresee alterations in the comparative negotiating ability of suppliers and clients.
• Expect unfavorable events through analysis of data and prepare control strategies.
• Perform risk management for supply contracts and agreements.
• Control spend and build a culture of long-term saving on procurement costs.

Qualifications:

• Proven working experience as a Procurement Manager, Procurement Officer or Head of Procurement.
• Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market.
• Talent in negotiations and networking.
• Good knowledge of supplier or third party management software.
• Aptitude in decision-making and working with numbers.
• Experience in collecting and analyzing data.
• Strong leadership capabilities.

Since well defined descriptions will attract more suitable candidates for the position, we recommend you to use this Procurement Officer job description sample. Customize it according to your needs, and then publish it directly to your page and network, you will soon start receiving Resumes and Cover letter from qualified candidates. This Procurement Officer Job Description template is fully customizable and can be used in Google Docs, MS Word format. Get this printable file now and personalize it according to your needs. If this is not the job description that fits your need, also have a look at many of our other examples of job description templates here.