Call sheet template

A call sheet is a daily agenda for your production. Whether you are producing a commercial, a short film, or even a feature, knowing how to master the call sheet is a critical skill to have. The call sheet should provide quite a bit of information and focus on the events of that particular day. Let’s dive into the world of call sheets. The following is a breakdown of what needs to be included on your call sheet, in order of how it should appear.

How do you use a call sheet template?

The goal of this document is to inform your cast and crew where they need to go and at what time. But it also preps everyone for the unexpected. So let’s see how we can do that.

Title of Shoot and Company Name: This may seem obvious, but don’t forget to put the name of the show, episode, film, or commercial title. Include the production company’s name, or any other ad agency, (if applicable).

Date and Time: Self-explanatory, it’s what tells your team when they need to be somewhere, but do not forget it. Also, useful later for paperwork.

Key Personnel: The top of the sheet will always include the key persons, usually those creating the sheet. The producer’s contact info, production coordinator, and director are usually the first.

The Forecast: If you’re going to be outside on a day that’s raining, it’s important your team knows this. This isn’t just useful to please talent, but for your gear as well. If you know ahead of time you may not get the shot you need because of weather conditions, you have more time to plan an alternative.
Or it could be as simple as a crew member not complaining every two seconds because they didn’t bring a raincoat. If you put it on the call sheet, you’ve covered your bases.

Nearest Hospital: If anything happens on-set, time won’t be wasted searching for the nearest hospital.

Parking Regulations: Signify street parking or an area where parking is permitted.

Crew/Cast Contact Info w/ Location: Certain cast and crew members may need to report to different locations at different times. This is the main chunk of the sheet.

Daily Schedule: An overview of the shooting schedule also takes up another portion of the document. Scene breakdowns, meal breaks, and company moves are usually indicated here. This applies to all kinds of productions. Photoshoot call sheets and even documentary call sheets all have schedules.

After downloading this sample sheet and filling in the blanks, you can easily customize the style, typography, details, and appearance of your Call sheet template. If this isn't the right letter that you are looking for, then certainly take a look at the other letters that Bizzlibrary.com has to offer. We have many letters ranging from cover letters to business letters and thank you notes.