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Sample termination letter for cause

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How to write an employee termination letter due to poor performance? For your convenience, we are providing our expert-written sample termination letter.


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Category: > Termination Letters



Overview

A termination letter is about or firing or laying off an employee or several employees from an organization. This termination may either be due to some misconduct or maybe some restriction requires the termination of a specific employee for the new startup. Here, we will provide you some useful suggestions about how you can write a termination letter. Furthermore, we will also provide a sample termination letter which you can use if it is up to your expectations and mark.

How to write a termination letter to an employee?

If circumstances change and become a problem for running your daily operations, or when an employee engages in serious performance issues, it's sometimes necessary to end their employment. This happens for example legally 'when an employee's behavior or performance might fall below the required standard'. Whatever the reason can be that you need to lay off an employee, it's important to follow the correct process, which of course most of the time is not taking place correctly. 

We support you and your company by providing Termination letter templates, which will help you to make a suitable one that fits your situation. Writing a termination letter might be a tricky job since you do not want your employees to feel bad or cheated upon in any regard. Writing a termination letter yet assuring them of their capabilities is not an easy job. We recommend you to not fire the employee directly. Instead, first, a warning employee letter must be sent, in this way, a worker may behave in a good manner. But still, if nothing happens and the only way to get rid of the misconduct is by firing the employee then a proper official meeting must be conducted before sending a termination letter. 

While writing an employee termination letter, the most important two points which you consider is your compliance and tone of writing. Even if the employee did damage to your organization, you must write in such a way that the worker does not feel demotivated or hurt at all. Always try to end your relationship with your worker on good terms if possible. In our sample termination letter, there is one written when an employee demonstrates poor performance, others are for economic reasons, for negligence, incapacity, or misconduct.

Tips to write an employee termination Letter:

Below are mentioned some worthy tips which you can easily follow while writing an employee termination letter:

  1. Write about all the policies on which basis the employee was laid off.
  2. Keep your tone polite and not too harsh as this really may demotivate the employee.
  3. Arrange a meeting with the employee before firing him officially.
  4. Inform the employee beforehand that he/she is being fired.
  5. Wish him the best in his/her incoming work life.

Sample employee termination letters:

For your convenience, we are providing our expert-written sample termination letters that you can download for free from our website.

Introduction of termination letter:

  • Dear Sir/Madam {{employee name}},
  • Please be advised that you have been relieved from your duties as [job title] from {{company name}}.
  • Due to your poor performance over the past {{period}}, we are forced to let you ago. Your manager has pointed out this numerous times before and has been monitoring your performance ever since. Unfortunately, you failed to show any progress. We need hardworking, committed, and devoted employees. We think it is better if you look for other opportunities that better match your skills and aspirations.
  • We are sorry to inform you that your employment with {{company name}} will be terminated effective {{date}} due to the COVID-19 pandemic, it has become necessary for the company to temporarily reduce its workforce. 
  • Due to the difficult economic situation, we are forced to lay off some of our staff. This is was not an easy decision. Your performance has always been good, and we are happy to work with you but unfortunately, there is little that can be done.

Body of termination letter:

  • You will be laid off effective from {{insert date}}. We will communicate potential return dates as we learn more about this issue.
  • You will receive certain layoff benefits which are listed below: {{List benefits}}
  • If you have any further questions about your rights and layoff benefits, please get in contact with {{contact name and details}}.
  • Please consult with the accounting department and other departments for information regarding your severance pay, insurance, and other employment issues.
  • Further to our meeting of (date) I (regretfully) confirm that your employment with us is terminated with effect from today with immediate effect.
  • You have been relieved from your duties as {{job title}} from {{company name}}.
  • As stated at our meeting the reason(s) for terminating your employment with us is/are as follows: List here more details explaining the decision employer must clearly state reasons - transgressions and relevant policies if applicable.
  • {{Employer must clearly state previous warnings, informal, formal, written, etc., and circumstances and person's response and subsequent behavior/performance for each warning.}}
  • {{Clearly state requirements regarding the return of documentation, equipment, car, submission of final expenses claims, and any other leaving administration issues.}}
  • {{Clearly, the state actually leaving date, requirement or otherwise to serve a period of notice, holiday pay, and other pay and pension details.}}
  • {{Clearly state the position regarding the employee's right of appeal and state the appeal process and timescales.}}

Closing of termination letter:

  • Please consult with the accounting department and other departments for information regarding your severance pay, insurance, and other employment matters.
  • Please keep in mind that even after your termination, you are still legally bound by the privacy and confidentiality terms that you signed and agreed upon at the beginning of your employment. Please consult with the legal department for more information about this.
  • Thank you very much for your efforts. We wish you better luck in your next job.}}
  • We will happily provide a recommendation letter upon your request.
  • We are really sorry about this and we wish you the best of luck in your career.
  • Thank you very much for your efforts. We wish you better luck in your next job.
  • Thank you for your continued contributions to the company.
  • Yours sincerely,
  • {{Signature}}

Make use of our termination letter template to help to come to a perfect personalized version. Download this Poor Performance termination letter right now! This letter is easy to customize and ready to be sent after your amendments. Go to our website for more termination letters.

In case of doubt, always consult a local lawyer that is experienced with labor law. Make sure not only to consider legal conditions, but also the existing working relationship and possible future benefits. The objective of writing this letter is to request a period of termination (notice period) from a job for a temporary duration or permanent.


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