Termination Letter Samples and Writing Tips

Examples of Termination letters:

• Voluntary Termination: In this type of termination, the worker takes the initiative to leave the company. A decision, as such, can be for many professional or personal reasons. It could be a toxic work environment, lack of growth opportunities or employee development, personal problems, etc.
• Involuntary Termination: Involuntary termination refers to an event wherein the employer removes a worker from employment. It can be for low performance, employee behavior, violation of company rules, etc. This type of termination can also be the result of an employee disciplinary action.
• Employment at Will: This termination type dictates that an employer can fire a worker anywhere at anyplace without any reason. Here, an employer need not give any reason to the leaving employee. However, employers must document the reason for themselves to fight or prohibit any discrimination case, should it arise.
• Mutual Termination: As the name suggests, this termination arises when both parties conclude that they are not a good fit. This type of termination is a lot less messy since it is a decision both parties agree on mutually.

What are steps leading up to an Employee Termination?

If you are in a situation wherein you must terminate an employee, here are the necessary steps you must take leading up to the process.

1. Reasons for termination: First and foremost, you must specify the acceptable reason for termination beforehand. It includes the events in which the termination of a worker is applicable. These can be on the basis of low performance, violation of a rule, harassment, insubordination, etc.
2. Termination Policy: After deciding on the above factor, you must have the policies in place. These policies must dictate the grounds and the procedure for termination. Here, you must get all the workers' signature on the agreement as consent for the policy.
3. Employee Review Process: Next comes the duty of determining an employee review process. This process will help you determine whether to fire or keep a worker for further consideration. It looks for performance reviews, behavior, an initiative of the worker to correct situations, etc.